Our client is an Aquaculture Training Institute (NGO) based in Abeokuta looking to hire an experienced Administrative Assistant to manage its programme and office activities.
ADMINISTRATIVE ASSISTANT
SUMMARY
In this role, you support the operations by supervising staff, planning, organizing and implementing administrative systems. You act as the point of contact for all employees, providing administrative support and managing their queries.
Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records; ensuring all administrative activities run smoothly on a daily and long-term basis.
ESSENTIAL RESPONSIBILITIES
Assist the Programme Leads with administrative and secretarial duties of the programme
Collaborate with other staff to support programme planning and management
Develop and maintain a documentation system with up to date information for all stakeholders
Work closely with Programme Lead to coordinate relationship with external suppliers
Follow established plans to organize and coordinate all Programme events, undertake all necessary documentation/reporting processes relating to these events
Develop and maintain a system to manage Programme documents and records
Provide support to staff, volunteers, partners, visitors
Perform other duties assigned
ROLE REQUIREMENTS
A Bachelor’s Degree or Higher National Diploma
Minimum of 3 years proven experience in similar roles
Preferably female, between 25-35years
Possess good interpersonal skills
Excellent verbal and written communication in English Language
Ability to lead a team of full time and part-time staff
Flexibility to adapt to new situations, with a positive attitude
Strong computer skills (Word, Outlook, Excel, PowerPoint, internet)
Experience of a demanding workload and ability to prioritize and effectively manage time in order to deliver high quality work to tight schedule
Proven ability to build and maintain relations with colleagues, volunteers, stakeholders, including managing difficult situations
Good basic budgeting and cash management
Possess attention to detail
Possess a constructive and creative approach to problem-solving
Experience working in similar role at an NGO desirable but not compulsory
Resides in Abeokuta or is willing to relocate
Salary offering is negotiable.
Administrative Assistant at an Aquaculture Training Institute, Friday 15, December 2017
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