Lagos Business School Graduate Job Vacancies [2 Positions]

Lagos Business School is committed to creating and transmitting management and business knowledge based on a Christian conception of the human person and of economic activity relevant to Nigeria and Africa at large. We strive to be a world class business school which will have a significant impact on the practice of management.

We are recruiting to fill the positions below:

Job Title: Personal Assistant to the Dean
Location: Lagos
Department:  Dean’s Office
Business Unit: Pan-Atlantic University/Lagos Business School
Reports To: Dean
Position Type: Regular/Permanent/Full Time
Directly Supervises: NIL.
Purpose of Position

• To provide executive assistance and administrative support to the office of the Dean, to enable him/her work effectively.

Essential Duties/Key Job Roles and Responsibilities
These include but not limited to the following:

• Provide secretarial and administrative tasks. Handle correspondence on behalf of the Dean


• Manage the school’s monthly breakfast club meetings while ensuring adequate administrative and secretarial support.


• Manage executive diaries and appointments.


• Provide protocol and travel arrangements for the Dean.


• Meet and receive visitors on behalf of the Dean at all levels


• Take notes, minutes, dictations and summaries for meetings


• Conduct background research and present findings


• Provide effective liaison between the Dean’s office and clients and other relevant organizations


• Manage information and data including filling and records tracking


• Maintain database of contacts and be innovative in the use of contact information.


• Manage adhoc and specific projects as assigned by the Dean.

Key Performance Indicators

• Feedback from internal and external Customers


• Reliability and accessibility to information provided to the Dean.


• Excellent prioritizing of the executive’s daily activities


• Accuracy in information to Breakfast Club contacts


• Efficient management of Dean’s travel plans.

Qualifications

• Good first degree / HND in a related discipline.

Experience:

• At least 3 years in PA/Administrative position.

Required Competencies

• Working knowledge of calendar management on Google or Microsoft outlook


• Working knowledge of the MS Office Suite.


• Planning skills and initiative


• Good interpersonal skills and customer service skills


• Personal effectiveness and time management skills


• Excellent oral and written communication skills


• High integrity, reliability and confidentiality


• General office management


• Secretarial skills


• Public Relations skills.

Salary Grade
Administrative.

 

Job Title: Protocol & Logistic Officer
Location: Lagos
Department:  Human Resources
Business Unit:   Pan-Atlantic University/Lagos Business School
Reports To: Head, Human Resources
Directly Supervises: Drivers
Purpose of Position

• To manage administrative and support services for the smooth running of the office.


• To provide excellent logistics and protocol services for the School.


• Ensure that resources are efficiently optimized and administrative operational cost reduced

Responsibilities
These include but not limited to the following:

• Develop and manage effective system for transport and logistics in the School. Ensure efficient use of drivers and pool vehicles. Responsible for arranging airport pick-ups.


• Develop and manage relationship with service providers to ensure uninterrupted services delivery and value for money (e.g. Courier agencies; Car service and rental stations, etc).


• Responsible for the supervision of drivers and any other staff that may be assigned to the unit.


• Develop and implement proposals for service improvement. Track car millage and motoring costs.


• Develop and implement approved budget for the services. Monitor budget spending and provide reports.


• Responsible for ensuring all the school’s vehicles are in good working condition.


• Monitor the activities of the mailing unit to ensure full compliance with procedures and processes.


• Provide liaison for processing of visas and travelling documents for staff on official trips.


• Responsible for the processing of flight tickets in line with policy.


• Responsible for processing payments and follow-up with Accounts on all payments


• Assist with HR administration – filing, database management, temporary staff letters, letters of introduction and HR scorecard report.


• Any other relevant duty that will be assigned by the line manager from time to time.

Key Performance Indicators:

• Efficiency in service provided.


• Reduced cost/value for money for services.


• Ratings of Business Process Audit


• Feedback from customers


• New initiatives introduced for service improvement

Qualifications

• At least a university degree or its equivalent in any field


• Minimum of five years of work experience in a similar position or in an administrative position. Experience in managing service providers and travel desk will be an advantage.

Skills:

• Communication skills


• Interpersonal skills


• Organizing and planning skills


• Team leadership


• Flexibility to work schedule


• Proficiency in the use of computer


• Knowledge of business process review


• Customer services skills


• Negotiation skills

Salary Grade
Administrative

How to Apply
Interested and qualified candidates should send their Applications and CV’s to: [email protected]

Application Deadline  25th January, 2018.

Lagos Business School Graduate Job Vacancies [2 Positions]