RusselSmith Group, is an ISO 9001:2008 certified asset integrity management services company incorporated to serve the needs of the global oil and gas exploration and production industry, using rope access technology as our principal medium of access.
A career at RusselSmith offers you growth and a chance to make a difference. Throughout our history, we have continued to help our employees realize their dreams, whilst creating opportunities for them to fulfill their personal and professional potential.
FACILITIES ASSISTANT
Job Reference Code: RS-FAS-002
Loaction: Nigeria
Job Type: Contract
SUMMARY OF FUNCTIONS
Assists in maintaining of all office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.
Assists in initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment
Installs, moves, repairs, and removes equipment and utilities within the building.
Assists in the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.
Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities.
Assists in property survey and Facilities; Facilities Inventories, Documentation and Records.
Provide administrative assistance to company management and other officers as required.
Assists in organizing, coordinating and monitoring the procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
Communicates with vendors to interpret, clarify, inform and resolve maintenance issues.
Provides assistance to office personnel on appropriate purchasing procedures.
Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues.
Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.
Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
Safety and security-the individual observes safety and security procedures and uses equipment and materials properly.
Departmental Reports- Generate the required weekly, monthly, quarterly, exception, bi-annually and annually reports/presentations.
Provide comprehensive, effective and efficient support to team members.
Perform other duties as assigned.
EDUCATIONAL QUALIFICATIONS:
A good university first degree is required.
Experience Required:
0-2 years
SKILLS/QUALIFICATIONS REQUIRED:
Flexibility & Creativity Skills
Strong Analytical & Problem-Solving Skills
Customer Centric Orientation
Excellent interpersonal, and relationship building skills.
Business Writing Skills
Communication Skills – Articulation, Enunciation & Elocution
Communication Skills – Written
Customer Centric Orientation
Detail-Orientation – Meticulous, Punctilious & Conscientious
Diplomacy, Discretion & Business Ethics
Flexibility & Creativity Skills
Interpersonal & Relational Skills
Excellent Leadership Skills
Excellent Numerical & Data Literacy Skills
Planning & Project Management Skills
Presentation Skills – Charisma, Poise, Aura & Comportment
Good Research Skills
Statutory Laws & Regulations Familiarity
Excellent Supervisory Skills
Team Orientation & Spirit
Detail oriented but able to quickly grasp the big picture
Microsoft Excel Proficiency
Microsoft PowerPoint Proficiency
Microsoft Word Proficiency
Physical Demands:
Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common.
Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.
Work Environment:
The job is performed indoors in a traditional office setting.
Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.
PROCUREMENT ASSISTANT
Job Reference Code: RS-PMG-002
Location: Nigeria
Job Type: Contract
SUMMARY OF FUNCTIONS
Assists in organizing, coordinating and monitoring the assigned project procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire project procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
Assists in developing and implementing the procurement execution strategy and procedures in accordance with the company guidelines.
Assists in planning and developing of project scheduling with reference to issue dates of requisitions and purchase order placement.
Assists in monitoring the issue of material requisitions within required dates. Review requisitions for completeness and expediting all missing data and/or documents and establish early required delivery dates for equipment and materials in accordance with procedure and schedule
Assists in analyzing and evaluating purchase requisition forms, as assigned, to ensure purchases meet requirements.
Communicates with requesting unit or department personnel in person, by telephone or in writing when discrepancies appear on unit/department’s purchase requisitions and modifies forms accordingly to ensure adherence with company’s procurement processes
Communicates with vendors to clarify, inform and resolve procurement issues.
Provides assistance to office personnel on appropriate purchasing procedures.
Assist and ensure the update of vendor database files in the company approved system in order to establish authorized vendor status.
Assists in initiating and processing requests for quotations for department’s purchases, researching, evaluating, and making appropriate selection of product or service classification from the company master vendor list.
Ensure authorized signatory approvals are followed, and purchase order/change orders are prepared and issued with applicable attachments.
Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.
Maintains the highest ethical and professional standards and ensures that all departmental guidelines are followed.
Coordinates with the logistics personnel to assure the timely and cost effective transport of all equipment and materials to the required site.
Maintain and file necessary vendor correspondence and purchasing documentation for information and auditing purposes in accordance with departmental file management system.
Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
Perform other duties as assigned.
EDUCATIONAL QUALIFICATIONS
A good university first degree is required.
At least one (1) years of related experience in a purchasing position
Purchasing-related certifications i.e. Certified Purchasing Manager (CPM) will be an added advantage
EXPERIENCE REQUIRED:
0-2 years
SKILLS/QUALIFICATIONS REQUIRED:
Experience in supply chain development of procurement strategies is desirable
thorough knowledge of commercial and legal terms and conditions
Ability to manage contractual/commercial issues.
Good coordinating and multitasking skills
Good interpersonal and team spirit skills
Good bargaining, pricing and negotiation skills.
Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
Effective time management skills
Problem solving, data literacy and analytical skills
Good vendor management skills
Proficiency in Microsoft office tools
Knowledge of general principles and practices of bargaining and purchasing.
General knowledge of procurement supply chain.
Good communication skills and the ability to work well with people are essential.
Quality control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Safety and security-the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services
Physical Demands:
Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.
WORK ENVIRONMENT:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.
TO APPLY
Click on Job Title below:
FACILITIES ASSISTANT
PROCUREMENT ASSISTANT
Career Opportunities at RusselSmith Group, Tuesday 15, January 2018
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