Logistics Manager at Solidarites International (SI) December, 2019

Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs – water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH sector in North East region.

Job Title: Logistics Manager

Job Type: Full Time  

Experience: 2 years

Location: Borno

Job Field: Logistics  
 
Location: Ngala, Borno

Goal/Purpose

• The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.


• He/she will organize logistic support for programs, in keeping with Solidarités International procedures.


• He/she will assist the field coordinator in the implementation of safety rules.

Org Chart Position (reporting and functional relationships)

• Line manager: Field coordinator


• Line report(s) on base: Entire base logistics team


• Functional manager: Logistics Coordinator


• Functional report(s): Logistics Coordinator


• List Of Main Tasks

Supply Management:

• Carry out a purchasing environment analysis at the local level


• Updating of price lists and supplier files on regular bases


• Manage the Solidarités International purchasing procedures and those from donors funding the programs.


• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints


• Receive, approve and process requests for quotes and internal order forms


• Ensure that budgetary lines related to logistics are monitored, observed and update LFU (Log follow up) for each project.


• Supervise the preparation of purchasing documents and draft the contracts  


• Participate in the drafting the call for tenders


• Supervise purchasing, ensuring that approval rules and procedures are observed


• Select suppliers and negotiate prices, deadlines and delivery methods


• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures


• Ensure that dealings with suppliers are monitored


• Communicate and coordinate with coordination the purchase required Coordination and HQ validation.

Vehicle Fleet Management:

• Negotiate vehicle rental contracts


• Supervise the planning and execution of maintenance and repair work on mission vehicles


• Establish vehicle movement schedules


• Ensure that a complete breakdown kit is available on board all vehicles


• Permanently ensure that all drivers have received general training and carry out regular testing


• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures


• Check that vehicle log books are in place and are used correctly


• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded


• Prevent the misappropriation of fuel and spare parts


• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored


• Update fuel follow up, register fuel consumption of on real time and integrate the fleet report.

Equipment/Telecommunications Management:

• Update statement of park (durable inventory) in real time


• Optimize distribution of materials according to task needs


• Update the responsibility follow up regularly.


• Organize the installation, safe-guarding and monitoring of materials


• Install communication means and ensure that they are regularly maintained


• Train teams in the use of these communication means

Management and Monitoring of IT Equipment:

• Update antivirus software


• Implement backup and data-protection procedures


• Ensure the maintenance and correct use of IT equipment


• Provide technical assistance to teams and organize training sessions

Stock Management:

• Select storage locations and create a plan for the development and security of these sites


• Ensure material is stored under suitable conditions and monitor expiration dates


• Ensure procedures are followed as stock is checked in and out


• See that all documentation linked to stock is complete and correct


• Supervise monthly physical stock inventory


• Update stock follow up on daily, weekly and monthly basis.

Human Resource Management:

• Analyse and quantify logistics personnel needs


• Recruit, train and supervise the logistics team


• Conduct performance reviews for members of the logistics team


• Organize formal team meetings at regular intervals

Security:

• Implement team safety measures as determined by the coordination team


• Train teams in safety rules and procedures


• Pass on any security-related information to his/her line manager

Reporting/Capitalization:

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)


• Ensure that internal order forms are monitored and that the status of each order is given to the person waiting


• Consolidate logistics packs monthly and pass on to the logistics coordinator


• Provide the logistics coordinator with all information needed to draft intermediary and final reports


• Pass on purchasing reports for closed programs to the coordinators at the established frequency

 

Min Required Experience:

2 year(s)

Min Qualification:

Bachelor’s Degree/HND

Desired Courses:

Not Specified

Other Requirements:

Requirements

• Studies:graduation in Social Sciences  or Economics or any related field


• Experience:2 years experience in similar position in NGO


• Languages:English (Hausa and Kanuri is a plus)


• IT: Microsoft Excel/Word


• Logistics related skills:  supply chain/inventory management, ware house/store management, ICT


• Personal qualities: Honest, reliable, very good organization, resistance to stress, good inter personal skill (communication), team player, capacity to delegate and manage, initiative and autonomy, capacity to prioritize.

Method of Application
Application Procedure/Notice

• When the above link opens, select “Logistics Manager – Ngala”, fill the form and attach your CV


• The CV attached must be named with your name and surname.


• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

Interested and qualified? Go to Solidarites International career website on docs.google.com to apply

source: https://jobcenternigeria.com/logistics-manager-at-solidarites-international-si-december-2019/