Graduate Clerical Assistant Recruitment at the British Deputy High Commission

Posted: Mar 4, 2016

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The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

We are are recruiting to fill the position below:

Job Title: Clerical Assistant

Ref.: 03/16 ABJ
Location: Abuja, Nigeria
Grade: A2 (L)
Job type: Permanent

Job Description (Roles and Responsibilities)

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• Act as Defence Section Clerical Assistant, responsible for the routine registry duties and direct administration support.


• Day to day running of section accounts which include raising payment vouchers, paying invoices, organising entertainment expense authorisation, cash collection and refunds.


• Ensuring all payments are authorised correctly and allocated to relevant sub accounts.


• Complete monthly and quarterly budget returns. Clear audit trail for audit purposes.


• Maintain a monthly account spreadsheet and ensure copies are sent to HOCS FIN & IPP.


• Ensuring the Section is kept abreast of budgetary constraints against expenditure.


• Carry out comparative cross- referencing of monthly report issued by Accounts Section against the Defence expenditure, investigating where discrepancies occur.


• Arranging travel for Defence Section, including preparation and monitoring of allowances.


• Maintenance of Section registry (including filing, reproduction and despatch of documents), library and stationery supplies.


• Recording driver’s overtime and calculating overtime payment.


• Maintenance of vehicle log book and production of fuel and mileage statistics.


• Maintenance of leave register. Advise Locally Engaged staff leave to FCO Personnel Department.


• Responsible for updating the INSA folder on shared drive.


• Managing Defence Section Drivers

Secondary/Occasional Duties:

• Assist with the facilitation of visa applications as directed by ADA.


• Provide assistance to the ADA in the processing of visiting RAF and VIP flights, arranging diplomatic clearances and related administrative tasks as required.


• Assistance to the Section arranging diplomatic clearance and administration of incoming HM ships.
  
  

Requirements

Desirable qualifications and experience:

Essential qualifications and experience:

• Previous Human Resources experience is desirable


• Mature, self-motivated, able to work independently


• Good communication and inter-personal skills


• Able to multi-task and work under pressure


• Detail orientated


• IT Literate is a must


• Accounts experience desirable


• Team player


• The incumbent should be prepared to help wherever required on a variety of different topics even if this falls outside the strict job specification. Reliability, initiative and a high degree of responsibility and security are essential.


• As a representative of a small OGD in the Chancery, an ability to get on with others is necessary

Required competencies:

• Leading and Communicating, Collaborating and Partnering, Managing a Quality Service

Remuneration
N226,199

Application Closing Date
10th March, 2016.

Start Date
1st May, 2016.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Staff members recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local Nigerian employment law.


• Spouses/registered partners of UK Based Staff, are able to work within the BHC/BCG but their salary will be abated at the appropriate tax rates.


• Reference checking and security clearances will be conducted.

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Graduate Clerical Assistant Recruitment at the British Deputy High Commission

Graduate Project Support Assistant at the British Deputy High Commission

Posted: Jan 28, 2016

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The British High Commission is an equal opportunity employer and seeks to deliver highest possible standards of service by selecting experienced and professional staff to fill the position below:

Job Title: Project Support Assistant – NCA / CSSF Joint Border Task Force

Vacancy Notice No.: 02/16 LOS
Location: Lagos
Grade: A2
Position type: 6 Months Fixed Term Contract

Job Summary

• Due to the nature of the role it is necessary that any applicant be security cleared to confidential status, or demonstrate that they can easily obtain such clearance.


• Clearance is most easily obtained by UK nationals with at least 3 years residence in the past 10 years in the UK, USA, Australia, Canada or New Zealand.





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• Nationals of the latter four countries may also be able to get clearance. Candidates must have a traceable history over the last 5 years.

Main Purpose of Job

• The main function of this post is to provide administrative and intelligence support to the National Crime Agency-led CSSF Joint Border Task Force (JBTF) project team, based in the British High Commission in Lagos. This is a multi-agency team consisting of officers from the NCA, UK Border Force, RALON and local engaged staff.


• The role will be specifically to maintain and update the JBTF intelligence database, administrative records and other ancillary duties in support of the JBTF project team.


• The successful candidate will demonstrate the ability to work effectively within a team.

Key Responsibilities

• Maintain and update the JBTF intelligence database;


• Provide administrative support to the JBTF team, as directed by the JBTF Office Manager

Roles and responsibilities

• Effectively manage data and intelligence relating to JBTF core business areas (drug trafficking and human trafficking);


• Produce accurate reports on data and intelligence as required by the JBTF team;


• Provide administrative support to the JBTF Office Manager as required. This may include booking flights and accommodation, providing to logistical support to training events, maintaining administrative records in support of project budget management and the management of assets.


• Other ad hoc duties as directed by JBTF staff and/or the JBTF Office Manager.

Other Skills / Experience / Qualifications

Essential on Arrival:

• Desirable: Familiar with Firecrest, Echo, FCO and NCA systems.


• Essential on arrival: Excellent oral and written communication skills.


• Good working knowledge of MS Outlook, Word and Excel.


• Ability to quickly and accurately input data to a bespoke database.


• Good attention to detail.

Desirable:

• Understanding of FCO procurement and financial processes.

Key Competences required:

• Competence 1: Leading and Communicating


• Competence 2: Delivering a Quality Service


• Competence 3: Delivering at Pace


• Competence 4: Collaborating and Partnering

Language Requirements:

• Language: English


• Level of language required: Fluent written and spoken

Remuneration
N 335,411 per Month

Application Closing Date
1st February, 2016.

Method of Application
Interested and qualified candidates should submit covering letter (2 pages maximum) stating why they are a suitable candidate for the position, giving brief examples of how they have applied the above competencies in a previous role, along with a copy of their CV, Via email to: [email protected]

Internal applicants should also submit the above, with a copy of their last appraisal to the same email address.

All candidates: Please quote in the subject line, of your email, the Vacancy Notice No: 02/16 LOS and position you are applying for.

Internal candidates, and spouses of diplomatic officers: Please quote in the subject line, of your email, the Vacancy Notice No: 02/16 LOS and position you are applying for, and also indicate that you are an internal candidate, or spouse of a diplomatic officer.

Note

• All applicants must be legally able to work in Nigeria with the correct visa/status or work permit.


• The British High Commission in Abuja is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.


• Staff members recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local Nigerian employment law.


• Spouses/registered partners of UK Based Staff, are able to work within the BHC/BCG but their salary will be abated at the appropriate tax rates.


• Reference checking and security clearances will be conducted.


• If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited.


• Only electronic applications sent via email will be accepted.

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Graduate Project Support Assistant at the British Deputy High Commission

Fresh Job at The British High Commission

Company Description
The British High Commission is an equal opportunity employer and seeks to deliver highest possible standards of service by selecting experienced and professional staff to fill the position of Consular Assistant

Job Title:  Consular Assistant

Job Description
Process Emergency Travel Documents for British nationals.
Consular Assistance to British nationals and eligible persons Hospitalisation, Deaths, Financial Assistance, Prisoners, Child Abduction & Other Assistance work
Provide frontline reception to all consular visitors
Dealing with general enquiries by phone/letters/e-mails
Maintain files of consular casework and information
Establish and build relationships with key contacts to facilitate excellent networking.
Maintain a daily record of all visitors given assistance to help with year end statistics
Provide administrative support to Vice-Consul and Consul/CROM

Qualification Required
BA, BSc, HND

Job Category
Administration, Secretarial, NGO, Non-Profit

Years of Experience
5 years

Method of Application:
Qualified Candidates should forward CV and Application to Recruitment.Africa@fco.gov.uk

Application Closing Date
Not Specified

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Fresh Job at The British High Commission

Career Opportunity at British High Commission (BHC)

The British High Commission is an equal opportunity employer and seeks to deliver highest possible standards of service by

selecting experienced and professional staff to fill the position of UK Science and Innovation Officer

UK Science and Innovation Officer

 

Vacancy Notice No.: 15/15 LOS
Location: Lagos
Section: British Deputy High Commission
Grade : C4 (L)
Position type: Full time/Permanent

Purpose

• The UK Science and Innovation Network (SIN) is the British Government’s organisation for international science diplomacy. It is jointly funded by the UK’s Foreign and Commonwealth Office (FCO) and The Department for Business, Innovation and Skills (BIS). SIN has 80+ staff based in 40 different locations in 28 countries and territories worldwide.


• As a result of a recent restructuring of the network, the British High Commission Abuja is recruiting a Science & Innovation Officer to be based at the British Deputy High Commission Lagos. The role will provide the opportunity for leadership, relationship building both within and outside the mission, strategic thinking and project management.


• The officer will be part of the UK’s Africa Science and Innovation Network, which from January 2016 will have its main hub at the British High Commission in Pretoria.

Duties and Responsibilities

• Responsibility for developing bilateral science and innovation collaboration between the UK and Nigeria, with a regional watching brief over West Africa.


• Promoting collaboration and inform UK policy development in science and innovation.

In practical terms this will include:

• Leading on UK Government science and innovation strategy, briefing and reporting for Nigeria.


• Managing the UK relationship with key Nigerian research, innovation and funding bodies;


• Providing support to senior UK Government staff and the UK research base regarding the Nigerian/West African science and innovation environment; supporting VIP visits;


• Acting as the first point of contact for UK Government lobbying on research, scientific and technology policy issues, and working closely with BHC Abuja staff to deliver messages to the Nigerian government;


• Working closely with prosperity staff in other HMG offices in West Africa, to explore and develop international research collaboration opportunities for UK scientists within the region;


• Developing high quality and sustainable UK/Nigeria science and innovation partnerships that focus on UK and Nigerian priorities; Identifying opportunities and developing and managing bilateral projects (these might be regional in nature) in order to increase collaboration opportunities for the UK science base;


• Working with UK partners – FCO, UK Trade and Industry (UKTI), DFID, British Council and others to deliver wider UK prosperity objectives, including higher education linkages. Working with UKTI to identify and match opportunities to UK firms.


• Developing and maintaining a network of senior level contacts across the UK and Nigeria re-search landscape; in time building up a network across the West Africa region.

Essential Requirements

• A first Degree in a Scientific/Technological discipline.


• Excellent written and spoken English;


• Good presentation, interpersonal and representational skills;


• The ability to initiate and maintain a wide range of working relationships;


• Strong organisational skills and project management experience;


• The ability to work quickly and reliably with attention to detail and with limited supervision;

Desirable Skills/Experience

• Experience of working with Nigerian scientific research organisations and an understanding of research funding in Nigeria;


• An understanding of the UK science and innovation landscape;


• Experience of working with UK research organisations.

Key Competences required

• 
  The British government recruits staff by assessing them against a selection of common competencies. As part of the assessment process, candidates will be expected to demonstrate their ability to deliver these competencies, reinforcing this with practical examples. The competencies against which candidates for this position will be assessed are:
  
  • Seeing the Big Picture
  
  
  • Leading & Communicating
  
  
  • Making Effective Decisions
  
  
  • Collaborating & Partnering
  
  
  • Delivering at Pace
  
  

• Training and support will be provided. Please note that this position will involve occasional travel within Nigeria and West Africa, and to the UK. It will also involve representational duties including out of hour’s commitments (networking, receptions, and seminars).

Remuneration and Employment

• This is a full time position, with core working hours between 8am – 4:00pm, Monday to Thursday and 8am – 1.00pm on Friday – but you will need to be flexible about your hours when the need arises.


• A competitive salary will be offered based on skills and experience

Language Requirements

• Excellent spoken and written English, with evidence of technical literacy

Method of Application

Please read these notes carefully to ensure that your application is received and processed. All candidates should use the following subject line for their email: 15/15 LOS, UK Science & Innovation Officer. Please send your attachments using either of the following formats .doc, .docx, pdf. Applications will only be accepted by email.

Interested and qualified candidates should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV (2 page maximum), contact details of two professional references, and the completed application form, in English, by email to: Recruitment.Africa4@fco.gov.uk

Application Form
Science and Innovation Network Officer, Lagos

Section 1 – Introduction:

• To help us determine if you have the necessary skills and experience for the job we would like you to give examples of when you have demonstrated the knowledge, skills and experience in the key areas for selection.


• For each competency, you must demonstrate what you have achieved, and how you did so. You may draw on personal as well as professional experience where it is appropriate.

You should:

• Provide examples which best demonstrate your achievements;


• Ensure that your examples clearly describe your role, i.e. what you did, how you applied your skills and abilities – and the outcome; not include unnecessary details;

Sections 2 – Personal Details:

• Title


• Forename(s)


• Surname


• Address


• Telephone numbers (including mobile, if appropriate) 2.6 e-mail address

Personal Statement:

• Please indicate briefly (no more than 400 words) why you are applying for this job. You should highlight here any particular skills and previous experience you have that you feel makes you a strong candidate.


• When doing so, you should remind yourself of the key knowledge and skills required for the job as detailed in the job description.

Note

• All applicants must be legally able to work in Nigeria with the correct visa/status or work permit.


• The British Deputy High Commission in Lagos is an equal opportunities employer, dedicated to inclusive, a diverse workforce and valuing difference.


• Employees recruited locally by the British Deputy High Commission in Lagos are subject to Terms and Conditions of Service according to local employment law in Nigeria.


• Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.


• Reference checking and security clearances will be conducted.


• If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.

Career Opportunity at British High Commission (BHC)