RusselSmith Group is a company created to to service the needs of the global Oil and Gas exploration and production industry utilizing Rope Access Technology as primary means of access.
A career at RusselSmith offers you growth and a chance to make a difference. Throughout our history, we have continued to help our employees realize their dreams, whilst creating opportunities for them to fulfill their personal and professional potential.
IT ADMINISTRATOR
JOB REFERENCE CODE: RS-SMD-003
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administer workstations, utilizing one or more TCP/IP or non-TCP/IP networking protocols and/or one or more UNIX-based or non-UNIX based operating systems.
Administer servers, storage systems and other similar equipment to ensure that they function properly
Test and deploy software updates and patches to ensure that the versions on Company equipment are always up to date.
Evaluate and/or recommend purchases of computers, network hardware, peripheral equipment and software;
Investigate user problems, identify their sources, determine possible solutions, test and implement solutions.
Install, configure and maintain personal computers, servers, computer workstations, file servers, ethernet networks, network cabling, and other related equipment, devices, and systems; add or upgrade and configure modems, disk drives, data acquisition systems, access control systems, printers and related equipment.
Plan and implement network security, including building firewalls, security applications, managing host security, file permissions, backup and disaster recovery plans, file system integrity, and adding and deleting users.
Perform research and deploy new technologies
Deploy and administer telecommunications equipment/networks, including VOIP.
Manage CCTV, biometric security and any other security and access control systems used in the Company
Enforce and manage compliance with the Password Policy and password recovery.
Manage the Company’s software inventory, track license statuses and ensure licensing compliance
Troubleshoot networks, systems, and applications to identify and correct malfunctions and other operational difficulties.
Manage the RusselSmith email system. This includes setting up accounts and forwarders, deactivations, archiving and ensuring availability.
Active Directory management and user provisioning
Administer the Datacenter and all the equipment in it.
Assist users in maximizing use of networks and computing systems.
Track and manage the Business Solutions Asset Inventory
Prepare and submit reports on System Administration, support and network security and other areas as required.
Identify utilization patterns and their effect on operation/system availability and performance expectations.
Anticipate communication and networking problems and implement preventive measures.
Establish and perform maintenance programs following company and vendor standards.
Ensure timely user notification of maintenance requirements and effects on system availability.
Investigate, recommend and install enhancements and operating procedures that optimize network availability.
Maintain confidentiality with regard to the information being processed, stored or accessed by the network.
Develop and maintain documentation on the features and status of the network and enterprise applications
Document IT problems and resolutions for future reference.
Provide IT support to personnel in other departments.
Provide on-the-job training to new department staff members.
Provide IT training and orientation to new company staff
Departmental Reports- Generate the required weekly, monthly, quarterly, bi-annually and annually reports and presentations.
To provide comprehensive, effective and efficient administrative support to all departments.
Performs other duties as required or as assigned.
QUALIFICATIONS AND EXPERIENCE
Degree in Computer Science or related field
A minimum of 2-5years experience
SKILLS/QUALIFICATIONS REQUIRED:
Knowledge of a range of computer networking systems and languages to include UNIX or similar computer networks
Knowledge of computing and network hardware and peripheral equipment
Ability to communicate technical information to non-technical personnel
Ability to install, configure, and maintain personal computers, networks, and related hardware and software.
Knowledge of copyright laws as they pertain to the use of computer software
Knowledge of computer and/or network security systems, applications, procedures, and techniques
Physical Demands:
Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor.
TALENT & PERFORMANCE MANAGEMENT OFFICE
JOB REFERENCE CODE: RS-OHP-005
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performance Evaluation- Drive the performance appraisal system. Follow up with Managers and Departmental Head for completing the performance appraisal on time.
Coordinates and assists manager with employee reviews and performance appraisals.
Lead the Performance Development Review Process and work with key staff in all facets relating to performance management (taking the workforce from “good” to “great”)
Build effective relationships with management and staff fostering the creation of a high performance culture throughout the company
Ensuring the effective implementation of staff performance management system including handling of poor performers
Prepare implementation/roll out plan for all Performance Development Reviews required across the business & associated time frames/action plan (bi-annual process)
Define appropriate metrics to measure, analyze, and report on the overall performance of the Identified Talents
Participate in the development of strategic plans and activities designed to enhance RusselSmith’s ability to attract and hire qualified candidates, as well as the performance management and training activities to aide in their retention and development required throughout the employee lifecycle
Provide strategic oversight of the total rewards philosophy and the design, development and maintenance of the company’s compensation and benefits programs in support of the goals to retain and motivate employees
Carry out duties and responsibilities with regard to the management, development and collation of employee(s) Performance Information.
Implement and maintain monitoring systems for all employee’s performance indicators, targets and standards.
To maintain the Department’s performance database, by collating, inputting, processing and retrieving information and data, and to provide regular reports.
In conjunction with the line managers/H.O.Ds develop performance strategies to ensure employees deliver continuous improvement.
Assist in the organization and delivery of training events for employees on performance and service improvement related issues.
Contribute towards the efficient and effective communication of performance issues to all departmental head including developing Performance Newsletter/communiqué to boost morale.
Research Performance, service improvement and associated issues internally and externally and be aware of developments affecting the work of employees.
Manage, influence and motivate staff associated with performance issues. Respond to requests and queries from employees in a helpful and constructive manner.
Devise and implement policies and strategies for the development of employee performance matters.
Devise and implement policies and strategies for the development, implementation and monitoring of service delivery performance standards.
Manage the development and implementation of monitoring systems for performance indicators and standards, including ensuring data quality and compliance with internal and external audit requirements.
Coordinate and facilitate discussions with employee(s) and managers on performance issues and service improvement measures
Talent Management- Responsible for executing the Company’s Retention Strategies; Employee Career Management; Employee Promotion and Transitioning; Employee Leadership Development and identifying Talent Gaps.
Develop and implement policy, process, and initiatives to meet the company’s aspirations on talent management, and staff career development
Take lead and coordinating the talent management process and program, including identifying, assessing, developing, and reviewing high potential talent
Maintain and update high potential talent list
Collaborate with the training and support team to develop and conduct learning and development programs that align with talent management strategy
Monitor progress against the Talent Management strategies
Work closely with training and support unit to support talent management initiatives and succession planning
Review and work closely the team to develop and maintain competencies and skills matrix for all areas of the business
Develop and deliver ongoing development programs in line with developed skills matrix to ensure management are able to effectively conduct reviews, have difficult conversations and to encourage leadership development
Works closely with the People Services & Reward Unit to manage and ensure the effectiveness and competitive compensation strategy in alignment with total rewards philosophy to foster talent retention
Act as a central point of reference for internal and external queries with reference to performance and talent management. Ensure telephone and email enquiries are dealt with to a high professional standard and maintain confidentiality.
Performs other related duties as required or as assigned.
Educational Qualifications and Experience
A university degree in human management; social sciences, legal or related field is preferred.
Professional Certification- human resources is an added advantage
Experience Required: 0-2 years
SKILLS/QUALIFICATIONS REQUIRED:
Good communication (oral and written) skills
Good team spirit and project management skills
Good people management and relationship skills
Good leadership skills
Good problem solving and reasoning skills
Good interpersonal and relational skills
Strong analytical and quantitative skills such as statistics and data analysis skills
Good reasoning skills; presentation skills; multi-tasking skills and organizational skills
Attentive to details, exhibits initiative, responsibility and flexibility
Physical Demands:
Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer, calculator, copiers, and FAX machines.
Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.
REWARDS SPE…T
JOB REFERENCE CODE: RS-OHP-003
SUMMARY OF FUNCTIONS
Essential Duties and Responsibilities:
Policy & Procedures- Under the direction of the Management, formulate develops, implements and updates personnel policies, procedures and forms for the effective management of the employees
Statutory Compliance- Stays current with laws and regulations affecting personnel issues, employment practices or trends and recommends new or revised policies and procedures as appropriate.
Reward Management- Prepares a compensation summary, which comprises of the present base pay of the staff, the results of the performance appraisal process,
Payroll- Responsible for computation of monthly payroll, budget (monthly & annual), payment of consultants’ monthly salaries, pensions and benefits. Reconciliation of employees monthly timesheet with their daily or weekly timesheets
Salary Survey- Under the directive of the Management conducts a compensation/market rate review analysis and the external competitiveness of the marketplace.
Manage the grading and pay structure of prospective employees. Issuance of employment contracts and agreements, employee probationary and confirmation process (background screening & credential verification)
Employee Relations- Manage administration of all matters with reference to employee engagement
Absence Management- Generate monthly reports of employees either on paid time-off, unpaid time-off, vacation or time-off for supervisor’s review.
Manage and file all employee documentary evidence to support employees’ leave records (Annual, Compassionate, Examination, Paternity, Maternity, Sick, Study, Voluntary Unpaid and Involuntary Unpaid Leave)
Event Management- Coordinate the company’s events & meetings (Annual Dinner, Mentoring Program & Staff Retreat).
Provide comprehensive, effective and efficient administrative support. Organize, maintain and review all employee employment records
Visa Advisory- Advises on visa type and also processes the reimbursement of visa fees
Departmental Reports- Generate the required weekly, monthly, quarterly, bi-annually and annually reports and presentations.
Corporate Organization Charts – Develops and updates the corporate organogram and departmental organogram to reflect current structure. Also update the employee directory.
Advise on developing and defining employees’ job functions & role responsibilities.
Attrition Management- Coordinates the exit process of separated staff. Ensures exit documentation is completed. Computes the final settlement (entitlement or indebtedness); coordinates and participates in completion of terminations and exit interviews where necessary.
Cultural Diversity- Collaborate with department leaders to continually develop and evolve initiatives and programs with respect to diversity and inclusion; understanding unique business and geographic challenges and needs to appropriately tailor those initiatives for success
Act as a central point of reference for internal and external queries with reference to employee relations. Provide information and answer questions on routine matters, ensure telephone and email enquiries are dealt with to a high professional standard and maintain confidentiality
Assists and supports department managers and all employees regarding personnel issues. Answers employee questions regarding personnel policies, procedures and benefits; researches and disseminates topical or timely information to managers and/or employees on personnel issues.
Performs other related duties as required or as assigned.
EDUCATIONAL QUALIFICATIONS
A university degree in Human Management; Social Sciences, Legal or related field is preferred.
Professional Certification- human resources is an added advantage
EXPERIENCE REQUIRED:
5-10years
SKILLS/QUALIFICATIONS REQUIRED:
Good communication(oral and written) skills
Good team spirit and project management skills
Good people management and relationship skills
Good leadership skills
Good problem solving and reasoning skills
Good interpersonal and relational skills
Strong analytical and quantitative skills such as statistics and data analysis skills
Good reasoning skills; presentation skills; multi-tasking skills and organizational skills
Attentive to details, exhibits initiative, responsibility and flexibility
Physical Demands:
Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer, calculator, copiers, and FAX machines.
Work Environment:
The job is performed indoors in a traditional office setting.
Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.
Training & Recruitment Officer
Job Reference Code: RS-OHP-004
ESSENTIAL DUTIES AND RESPONSIBILITIES
Meetings- Scheduling of meetings and interviews as requested or required.
Employee Records- Upload employee’s data on the company’s HR software database. Implement and maintain an effective record and file management system, ensuring accuracy and completeness of employee data on database.
File Management- Ensure an effective record and file management system of the department’s records i.e. performance evaluation, employee discipline, employment & interview, leave, training, timesheets etc. Files papers and documents into appropriate employee files.
Archiving- Ensures departmental records are archived on need and approval basis (quarterly to yearly is recommended depending on volume of documentation)
Training & Development- Ensures the training evaluation and training effectiveness forms are completed as defined
Departmental Stationeries- Requests, prepares and requisitions for the necessary stationeries or equipment required by the department.
Training & Development- Conduct needs analysis and determines training needs of employees through consultation with the respective line supervisors and H.O.D.
Ensure the effective management of training and evaluation of learning programs.
Responsible for coordinating with external agencies for conducting training programs for employees.
Ensure all trainings are approved before the participants embark also on payment advice and collection of certificates on time.
Event Management- Assists with company’s events & meetings (Annual Dinner, Management & Staff Retreat).
Reports- Generate or Updates required meeting notes i.e. departmental and management meetings.
Resourcing & Employment process- Coordinates and conducts recruitment, sourcing, attraction of applicants. Processes and screens applications using the selection criteria to shortlist.
Job Descriptions: Ensure that accurate job descriptions are in place. Provide advice and assistance with writing job descriptions
Advert Placement- Prepare notices and advertisements for vacant staff positions in the company on the career portal or the job description is circulated to outsourced agencies to initiate the shortlisting process.
Assessment Coordination- Scheduling and coordinating shortlisted applicants for assessment and psychometric profiling
Interview Coordination- scheduling and contacting of shortlisted candidates; informing the interview panel of scheduled date, coordination of the entire interview process with the hiring manager and informing the unsuccessful candidates
Recruitment and Selection- Coordinates the personnel recruitment and selection process in order to ensure a timely organized. Provides advice and support to supervisors and managers on candidate selection and ensures that they have accurate and timely information in order to make effective decisions.
Ensure cost effectiveness by the delivery of full range of effective human resources services.
Ensuring the quality and effective recruitment & selection strategy and practices
Coordinate and work closely with Training & Support unit on matter(s) related employee induction training and capacity building
Offer Package- Communicates approved salary package to the selected candidate and communicates the onboarding process to prospective employees to complete necessary medical screening.
Advises the concerned departments on the Workspace & station set-up; Technology Set-up & Configuration; Lunch Profile Set-up and Staff Medical Scheme.
Provides basic Employee Relations support to hiring managers/supervisors and provides career counseling and guidance to employees as necessary.
Onboarding: Coordinates the orientation and onboarding process of new hires. Drafts orientation agenda, circulates to the respective departments and ensures that the new hire(s) are oriented on each department within the company except where otherwise advised.
Manpower Planning- Estimating future organizational structure and manpower requirements, audits human resources, plans job requirement and job descriptions and develop a human resource plan taking into consideration the core purpose of matching or fitting employee abilities to company requirements with an emphasis on the future instead of present arrangements.
HR Documentation- Ensures completion of all appropriate paperwork by new employees.
Endeavors to ensure that the company employs the right balance of staff in terms of skills and experience, and advices on training and development opportunities to enhance their performance.
EDUCATIONAL QUALIFICATIONS
A university Degree in Human Management; Social Sciences, Legal or related field is preferred.
Professional Certification- Membership in professional human resources societies is an added advantage.
EXPERIENCE REQUIRED
2-5years
SKILLS/QUALIFICATIONS REQUIRED
Good communication (oral and written) skills
Attentive to details
Good team spirit and project management skills
Good people management and relationship skills
Good problem solving and reasoning skills
Good interpersonal and relational skills
Good reasoning skills; presentation skills; multi-tasking skills and organizational skills
Strong analytical and data analysis skills.
Physical Demands:
Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer, calculator, copiers, and FAX machines.
Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.
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Jobs at RusselSmith Group, Friday 12, February 2016
