Job Title: Confidential Secretary
Location
Lagos
Job Field
Administration, Secretarial
Job Description
Must have minimum 2-3 years experience in similar job
Handle all confidential correspondence for the CEO
Must be mobile; free to travel
Must be computer literate
Age between 25-30
Requirement
Extensive experience in the administrative roles with different organizations,
Highly skilled in providing routine and complex administrative support services
Proven ability to gather data, compile information, maintain records and calendar, meeting requests and travel arrangements
Effective skills in scheduling appointments
In depth knowledge of managing databases
Proficient in liaising with clients
Hands on experience in answering phones and greeting walk-in customers
Duties
Provide secretarial support to the Managing Director
Maintain record of filing procedures and inventories
Manage special events calendar for all departments
Maintain service contracts for office equipment
Prepare requests for expenditures and order supplies as needed
Schedule and coordinate meetings and events
Provide secretarial support to the Managing Director
Supervising junior staffs’. e.g. Office Assistant, securities, Gardeners, cleaners
Compute overtime of junior staff with excel and send to accounts dept.
Prepare quotations, invoices, waybills etc for customers
Processing Form M for importation of engineering materials
Draft official letters, internal memos and take dictations from the MD
Handles incoming & outgoing mails, sort and distribute to various departments
Prepare agenda and notice of staff Meetings
Handles MD personal bank transactions & club subscription
Perform any other duty that may be assigning to me by the MD from time to time.
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Confidential Secretary needed at Resource Intermediaries Ltd
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