Job Title: Personal Assistant to the Chief Executive Officer
Location
Lagos
Job Field
Administration, Secretarial
Job Summary
The successful candidate will be expected to provide administrative, logistical and operational support to the CEO on a daily basis. S/he will be expected to keep a dynamic and self-sufficient CEO organised and productive. This role is suited for a highly organised individual, with a proven track record of managing schedules of very busy executives in a high pressure environment.
Strategic Role
Support the CEO to achieve and exceed all strategic targets stated for 2013-2017
Administrative Role
Maintain and implement operational processes and procedures that will enable the efficient administration of the Office of the CEO, including managing data and the CEO’s contact database, and developing secure filing systems for the retention and speedy retrieval of information
Request, receive and collate all reports from staff on daily, weekly and monthly basis
Improve the efficiency and effectiveness of the operations of the CEO’s Office
Effectively manage the official and personal calendar of the CEO
Perform routine secretarial functions, such as maintaining supplies for the Office of the CEO, photocopying, faxing and filing
Screen phone calls, enquiries and requests, and handle them as appropriate;
Deal with incoming correspondence, e.g., emails, request for meeting, etc. on behalf of the CEO
Ensure that the CEO is well prepared for meetings, by carrying out background research on the relevant organisations and presenting the findings to the CEO
Prepare letters, presentations and reports for the CEO
Organise and attend meetings as requested by the CEO
Type meeting notes, conference notes, minutes, documents and any other correspondence as requested by the CEO
Arrange all travel arrangements (within and outside Nigeria) for the CEO including booking flights, accommodation reservations and arranging transportation
Effectively manage staff’s access to the CEO
Liaise with clients, suppliers and other staff, as required
Provide logistical support as needed for the CEO’s guests
Perform any duties as may be assigned by the CEO
Requirement
Bachelor’s degree in English, Social Sciences, Marketing or such related fields from a reputable Institution
A minimum of 5 years working with senior executives
Experience of taking minutes of meetings
Prior legal or para-legal experience is ideal
Demonstrable experience of working as a Personal Assistant at Executive Board level, supporting a senior Director or Chief Executive Officer
Demonstrated ability to execute and manage projects
Prior experience in a structured corporate environment
Exposure to project management tools is advantageous
Skills
Advanced proficiency in the use of Microsoft Excel, Word, PowerPoint and Project
Highest attention to detail and accuracy
Ability to multi-task and meet deadlines
Excellent spoken and written communication skills
Excellent telephone manner
Strong presentation and interpersonal skills
Personal Qualities
Commitment to efficiency and productivity
Energetic, proactive approach to work
Proactive with high levels of initiative
Highly organised and efficient; able to multi-task effectively and prioritise work based on minimal direction and multiple competing priorities
Resourceful with an enterprising attitude that is quick to search out alternative solutions to needs or problems
Committed to delivering high quality results, with cost-effective use of resources
Positive, flexible, supportive attitude towards work
Can-do approach
Driven and a self-starter
Exhibits helpful behaviour beyond strict job requirements
Resilient, able to works well under pressure and meets deadlines
Integrity and high personal ethical standards
Qualified Candidates should send CV and Application to jobtrain@es-africa.com
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Personal Assistant to the Chief Executive Officer needed at ES Africa
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