Job Title
Disbursement Assistant – FFCO
Job Field
Finance, Accounting, Audit
Objectives
The Zambia Country Office of the African Development Bank has been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.
The Bank invites applications from suitably qualified candidates to fill in the vacant position of Disbursement Assistant. This position is based in Lusaka, Zambia and does not attract international terms and conditions.
Project Management
Liaise with concerned Bank’s departments and external stakeholders to resolve disbursement issues promptly.
Monitor borrowers’ utilization of special account funds, ensuring that the funds are properly accounted for and used in accordance with Bank rules and procedures.
Participate in disbursement supervision missions with particular emphasis on application preparation and use of special accounts and statements of expenditures.
Contribute to improving efficiency of disbursement operations by ensuring that records and reports are properly maintained and updated at all times.
Participate in technical discussions and loan negotiations to ensure that disbursement arrangements are compliant with Bank Group disbursement policies.
Participate in the review of project documents such as Project Concept Notes, Appraisal Reports, Country Strategy Paper and Project Completion Reports, and provide input to supervisors.
Capacity Building, Client Support
Participate in training of Bank staff and borrowers on disbursement policies and procedures.
Participate in the design of materials for disbursement seminars and workshops.
Respond to questions regarding disbursement procedures
Perform client support activities associated with the payment process
Role
Participate in field office/divisional task forces.
Identify issues relating to disbursement policies, procedures and guidelines and recommend appropriate actions or enhancements.
Identify and recommend changes to disbursement systems, policies and procedures to promote timeliness, accuracy and efficiency in processing while maintaining appropriate internal controls.
Participate in new systems development and user testing
Undertake ad-hoc assignments at the discretion of the Disbursement Officer, Division Manager and Resident Representative for the Zambia Field Office.
Qualification
A minimum of a Bachelor’s degree in Accounting, or its equivalent.
A minimum of 6 years of direct relevant experience in accounting. Audit experience would be an advantage
Good understanding of accounting concepts and principles, and their application.
Analytical skills, with strong numerical ability, and attention to detail.
Good interpersonal and communication skills.
The working language in Zambia is English and therefore fluency in this language is a must. Candidates who also communicate in French will be at an advantage.
Competence in the use of standard MS Office software eg Word, Excel, PowerPoint, Project.
Knowledge of SAP would be an advantage.
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The African Development Bank Group (Disbursement Assistant)
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