International Medical Corps IMC is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide
Job Title: Administrative Assistant
Job Description
The Administrative Assistant will work within the finance and administration department and report directly to the Human Resources Officer.
He or she will also work closely with the Finance Manager on specific financial procedures such as document retention and filing system. The position holder would be someone that can think outside the box, work effectively within a fast-paced and multicultural environment.
Manage front desk administrative operations and procedures
Act as the first point of contact for all visitors and callers at the reception
Keep visitors and callers log
Support in the management of office/guest house cleaners and cooks.
Ensure that the cleaners and cooks perform their duties as expected. Sign-off on daily check list guiding their activities include documentation of any exception noted on daily basis and report such to line manager
Timely scanning and cloud- uploading of official documents finance, administrative and HR documents in line with organizational policies and procedures
Perform document retention procedures such as photocopying, filing, serialization both in soft and hard copies of administrative, HR and finance documents
Process and deliver internal and external mails, correspondences etc as required.
Collate and regularly update staff lists, overseas offices contacts and related information
Provide operational support to meetings held in the conference room, to include preparation of meeting and conference rooms and assist in arrangements for catering provisions
Keep minutes of meetings where required
Collate all volunteer and intern speculative applications
Contribute to team-wide communications and knowledge management, and participate in organization-wide events management
Manage petty cash for the country office
Any other duties as assigned by supervisor
Job Qualification
BA, BSc, HND
Job Category
Administration, Secretarial
Job Location
Abuja
Method of Application
Qualified Candidates should forward CV and Application to imcnigeriavacancy@gmail.com
Application Closing Date
17 December 2015
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