Our client, a prominent player in the Aerospace industry, is seeking the right candidate to fill theposition of Personal Assistant. The right candidate will be required to travel extensively within and outside Nigeria.
PERSONAL ASSISTANT
ROLES AND RESPONSIBILITIES
The responsibilities of this position includes but not limited to the following:
Manage and maintain the CEO’s diary and email account
Filter emails, highlight urgent correspondence and print attachments
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc and troubleshooting problems
Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests
Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirements
Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate
Manage the process of calling for briefing on behalf of the CEO from start to finish ensuring that he is fully prepared for all engagements
Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO
Prepare correspondence on behalf of the CEO, including the drafting of general replies
Minute general meetings as required and complete research on behalf of the CEO
keep and retrieve files
Ensure guests meeting with the CEO are well taken care of
Provide a service that is in line with the CEO’s work habits and preferences
Carry out specific projects and research
Involve in decision making processes
SKILL SET
6 years’ experience in an Administrative / Executive Assistant/ PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential)
Experience of diary management/researching and booking of travel and accommodation (essential)
Experience of successfully working with senior management (essential)
Must be proficient with the keyboard and IT applications
Expert level in the use of Outlook, Word, Excel and Powerpoint
Excellent organizational skills
Ability to multi-task and organize others
Good interpersonal and communication skills
Must be extremely sharp and smart
must possess an international passport and be willing to travel
Work experience
Minimum of 5 years
Vacancy in the Aerospace Industry, Wednesday 10, February 2016
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