UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband.
Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.
HEAD OF FIELD UNIT
Position number: 10005876
Grade: NO-A
Contract Type: Fixed Term
Duration of Contract: One Year (with possible renewal)
Supervisor: Country Representative
Proposed Starting: Immediately
CORE DUTIES AND RESPONSIBILITIES
The position is under direct supervision and guidance of the Representative on issues concerning programme, protection, external relations etc. Advice and operational support may also be received from Deputy Representative (Protection) and other senior staff and support units at the Branch Office and from the Bureau at Headquarters. The incumbent who represents UNHCR at the field level will perform (but not limited to) the following duties:
Monitor and report on the implementation of refugee conventional responsibilities and international obligations of the local authorities’ vis-à-vis the population of concern to UNHCR within the AOR.
Advocate and promote UNHCR standards concerning the treatment of persons of concern.
Ensure that the basic needs of the concerned population are properly assessed with the participation of the beneficiaries themselves, the host governments and/or the competent Implementing partners and/or UNHCR itself.
Subject to the needs, ensure that the planning, formulation and budgeting of identified assistance projects are done as per UNHCR programme cycle; upon approval of assistance project, ensure the timely implementation and monitoring of identified assistance activities.
Ensure through the subordinate staff that all deadlines for monitoring and reporting of UNHCR operational activities are met on a regular basis.
Manage all UNHCR resources, both human, financial/material, at an optimum level for the wellbeing of the concerned population and the UNHCR staff.
Ensure through the subordinate staff that all deadlines for monitoring and reporting of UNHCR operational activities are met on a regular basis.
Manage all UNHCR resources, both human, financial/material, at an optimum level for the wellbeing of the concerned population and the UNHCR staff.
Ensure through the subordinate staff that all deadlines for monitoring and reporting of UNHCR operational activities are met on a regular basis.
Ensure through the subordinate staff that all deadlines for monitoring and reporting of UNHCR operational activities are met on a regular basis.
Manage all UNHCR resources, both human, financial/material, at an optimum level for the wellbeing of the concerned population and the UNHCR staff.
Ensure that all security measures of UNHCR office (and residential, where ever applicable) compounds are always up to date; any security breaches and/or potential security threat should be reported immediately to competent UN security coordinator in the country.
Ensure that staff welfare, both in terms of working and living conditions, are maintained at a satisfactory level within the constraints in the operational area.
Guide, coach and advocate the subordinate staff to maintain highest standards of conduct and behavior thorough one’s own practice and deeds.
Prepare and submit regular reports, both verbally and written, to the UNHCR Representative. In the event of substantial telephone conversation that leads to specific action or non-action, it should be recorded and share with the other party.
ADDED DUTIES
Represent UNHCR in inter-agency fora and with local authorities in the AOR.
Enforce compliance with UNHCR’s global protection, programme, finance, human resources and security policies and standards.
Submit project proposals for assistance to refugees and other persons of concern to UNHCR Representation or Sub-Office in coordination with local authorities and NGOs.
ESSENTIAL MINIMUM QUALIFICATIONS
University degree in Business Administration, Management, Law, Political Science, International Relations, Economics or a related field.
At least 2 years of relevant work experience.
Knowledge of UNHCR mandate and its Field level application.
Applied knowledge of protection principles, operational arrangements/standards in relation to protection, assistance, UNHCR office management and staff administration.
Basic computer skills and working knowledge in MS office software.
Excellent knowledge of English with working knowledge of another relevant UN language.
DESIRABLE QUALIFICATIONS & COMPETENCIES
Working experience both in HQ.
UNHCR Specific learning/training activities (i.e. Learning Programme in Management & Operations).
Proficiency of the language(s) that are used within the AOR.
*A written test will be conducted for this position which will be followed by the interview.
SENIOR SUPPLY ASSISTANT (RE – ADVERTISED)
Vacancy Notice No: 2017/VA/026
Grade: G5
Contract Type: Temporary Appointment
Duration of Contract: 5 months (with possible renewal)
Duty Stations: Maiduguri
Supervisor: Supply Officer
Proposed Starting: Immediately
DUTIES AND RESPONSIBILITIES
The Senior Supply Assistant provides support supply to all local activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing in the operation. The incumbent is supervised by the Supply Officer who provides regular guidance. S/he works independently on routine tasks while follows instructions of the supervisor or more complex issues. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation. The duty of the incumbent is to support the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.
The incumbent will have the following responsibilities:
Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services.
Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent.
Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain.
Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.
Examine Purchase Requests to ensure conformity and liaise with requesters.
Prepare quotation requests and tenders, produce bid-tabulations from tenders, prepare submission to the contract committee as appropriate and prepare Purchase orders for approval.
Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. Follow up with Finances for prompt payment of vendors.
Assist in managing Property, Plant and Equipment (PPE) as well as Serially Tracked Items (STI) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE and STI.
Produce standard asset management reports and other asset information, periodically and when requested.
Maintain accurate data and filing in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
ESSENTIAL MINIMUM QUALIFICATIONS
Completion of the Secondary School education with post-secondary training/certificate in Business Administration, Logistics, Warehousing or a related field.
Must have completed NYSC.
Minimum 5 years of previous relevant job experience.
Fluency in English and working knowledge of another relevant UN language and/or local language.
DESIRABLE QUALIFICATIONS & COMPETENCIES
Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP).
Computer skills (MS Office and/or PeopleSoft/MSRP).
Experience in procurement
Experience in customs formalities.
Experience in logistics, transport or warehousing.
FINANCE ASSOCIATE (RE – ADVERTISED)
Vacancy Notice No: 2017/VA/028
Grade: G6
Contract Type: Temporary Appointment
Duration of Contract: Five Months (with possible renewal)
Duty Stations: Maiduguri
Supervisor: Assistant Admin/Finance Officer
Proposed Starting: As soon as possible
CORE DUTIES AND RESPONSIBILITIES
The Finance Associate, under the direct supervision of the Assistant Admin/Finance Officer, will assist with the processing of financial transactions. The incumbent will keep frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent will have (but not limited to) the following responsibilities:
Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
Assist and advise staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
Prepare detailed cost estimates and participate in budget analysis and projections as required.
Perform other related duties as required.
ESSENTIAL MINIMUM QUALIFICATIONS
Completion of secondary education with post-secondary training/certificate in Accounting, Business Administration, Finance or related fields.
Minimum of 6 years of relevant work experience.
High level of IT affinity (MS Office applications, People Soft).
Fluency in English and working knowledge of another relevant UN language and/or local language.
DESIRABLE QUALIFICATIONS & COMPETENCIES
Knowledge and work experience of MSRP Finance applications.
Good knowledge of UN/UNHCR Financial rules and procedures.
Completion of UNHCR learning programme or specific training relevant to the functions of the position.
Working knowledge of another relevant UN language.
TO APPLY
Internal Candidates:
Staff members who wish to be considered for this Fixed Term position should complete and attach a signed UN Personal History Form (P11) as well as a Fact Sheet to their written application and send it via email ONLY to niglahr@unhcr.org quoting in the subject line the vacancy number and title of the position.
External Candidates:
External candidates should submit their application/letter of motivation, resume, fully completed and signed UN Personal History Form (P11)and send via email ONLY to niglahr@unhcr.org quoting in the subject line the above vacancy notice number and title of the position.
Please download the P11 form using the link: www.dropbox.com/s/h2yrut7i1ly5hu2/UNHCR_Personal_History_Form_October%202017.docm?dl=0
THERE IS NO NEED TO SEND OTHER CERTIFICATES ALONG WITH THE APPLICATION AT THIS STAGE.
Incomplete applications will not be reviewed.
Kindly note that only short-listed applicants will be contacted.
Applications from female candidates are strongly encouraged.
DUE DATE: 29 November, 2017
Job Vacancies at the United Nations High Commissioner for Refugees (UNHCR), Thursday 16, November 2017
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