Admin Job at FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

Job Title: Administrative Assistant-Human Resources

Location 
Abuja

Job Field
Administration, Secretarial, Human Resources, HR

Description
The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner. The SIDHAS project is funded by the United States Agency for International Development (USAID).

Job Summary, Responsibilities
Under the supervision of the Snr HRO, provide operational support to implement an effective functional Human Resources (HR) processes for the SIDHAS project in team functional areas, including recruitment, employee relations, benefits administration, compensation, HRIS, and training

Duties
File all documents appropriately into personnel files and subject files daily
Assist in the scheduling of interviews.
Print and package new hire orientation manuals.
Print and package employee policy manuals.
Maintain the position open files.
Do reference letters to referees and collate reports for candidate’s personnel files.
Pass I D card forms completed by new hires  to Vendors for identification cards and to I T for email addresses
Assist in preparing staff introductory letters
Assist in filing and tracking of purchase requisitions, travel documents.
Invite selected candidates for interviews and ensure proper documentation during interviews.
Follow up with processing of accommodation,  per diem and transportation advances with finance.
Set-up and coordinate meetings; prepare meeting minutes
Prepare budget for interviews and new hire  orientation
Perform other duties as they are  identified and assigned by the HR team.

Qualifications
Bachelor’s Degree in Human Resources Management, Business/Public Administration or related  field with at least 1 -3 years experience in the areas outlined. Must be Computer  literate and able to use Microsoft Word, Excel and PowerPoint. Must have a good interpersonal relationship and able to use internet and emails.

Experience with large complex organization is required, familiarity with  international NGOs preferred

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Admin Job at FHI 360