John Snow, Inc. (JSI) is a US-based international public health consulting firm that manages projects/contracts in Nigeria through its integrated office in Abuja. Through the Partnership for Supply Chain Management consortium, JSI implements the Supply Chain Management System (SCMS) project for the US Government as part of the US Presidents Emergency Plan for Aids Relief (PSPFAR). The purpose of the project is to establish and operate a safe, secure, reliable and sustainable supply chain management system to procure pharmaceuticals and other products needed or the care and treatment of persons with HIV/AIDS and related infections.
JSI implements the USAID I DELIVER project, funded by the United States Agency for International Development (USAID), a global technical assistance project aimed at increasing the availability of essential health supplies through procurement services and assistance designed to strengthen health commodity supply chains in developing countries.
FIELD SUPPLY CHAIN OPERATIONS CONSULTANT
KEY RESPONSIBILITIES
Ensure adherence to Good Distribution and Warehousing Practices at the state/phase level, in supply chain operations (warehousing operations in both government owned and contracted 3PL warehouses). At the state/ phase level, serve as a lead in the coordination of commodities handling (receipt, delivery to health facilities or dispatch to other locations outside the state) and to ensure appropriate and timely refill of facility commodities based on approved delivery orders shared by Field Program Management Department (approved by the SCOD Abuja office) for all programs for both USAID DELIVER PROJECT and SCMS.
Collect agreed data for use in monitoring the supply chain operations of third party logistics service providers (contracted warehousing and transportation 3PLS) and government owned warehouses to ensure that standard practices and appropriate procedures (for warehousing, distribution and especially inventory management) are maintained.
Provide feedback to 3PLs and government officials in the warehouse on performance and areas of improvement in the warehousing, inventory and distribution activities in their warehouses.
In collaboration with resident field staff, provide technical support to ensure that health facilities supported by all programs for both SCMS & USAID DELIVER PROJECT receive adequate supply of needed health commodities.
Coordinate distribution/transportation operations to health facilities, within the agreed lead time ensuring operations are concluded as stipulated in work orders or service level agreements.
Carry out inspection of vehicles, ensuring that vehicle mobilized by 3PLs are suitable. appropriate and are up to the quality stipulated in the contracts/work orders for the provision of transportation services.
For PMI commodities, coordinate and supervise the pick, pack and dispatch (PPD) of commodities during LMDs (based on approved LMD orders from the SCOD Abuja Office) at originating warehouse:
Issue the correct quantities of the commodities to the transporter.
Closely monitor the performance and adherence to the terms of the work orders of the 3PLs and provide daily updates (using iaily update template for both DDIC and/or non-DDIC LMD5) to the Phase team lead and the SCOD Abuja Team Lead, Warehousing and Distribution. Carry out spot-checks during the LMDs (using routing plans, in the case of non-DDIC LMDs and trucking schedule, in the case of DDIC delivery runs): collate and report all non-conformances or adverse report (some of which bother on suspicion of fraud, commodity loss, by proxy delivery, lagging delivery times, use of non-compliant vehicles, etc.) concerning 3PL performance to the Phase team lead and the SCbD Abuja Team Lead, Contracting and Operations Management.
Provide status report for all projects commodities warehoused in government central medical stores to the Team Lead, Warehousing and Distribution.
Take receipt of local/international shipments designated for direct delivery to the states: official receipt of commodities (malaria medicines, rapid diagnostic tests and long lasting insecticidal nets, LLINs) into the state CMSs or any other designated warehouse or storage location in the state and submitting the receipt reports (ensuring that all stock transactions are documented accordingly) to the Team Lead, Warehousing and Distribution.
Conduct monthly physical counts and scheduled cycle counts of all commodities in the state CMSs or any other designated warehouse or storage location in the state, reconcile stocks and monitor all stock transactions (for malaria medicines, rapid diagnostic tests and long lasting insecticidal nets. LLINs & other commodities as may be required) i.e. receipts, issues, adjustments, etc,
For malaria commodities, shall report all malaria stock transactions using the Malaria Commodities Inventory Control Systems (MCICS) tool.
Ensure that the activities of 4PL on warehousing and distribution for the respective phases are in line with agreed standards.
Facilitate complete and accurate documentation on PODs, SRVs/SlVs/RIRVs, etc. during LMDs and interstate/long hauls and sign the relevant documentation. Follow up to ascertain the quantities delivered to ensure it is in line with the expected.
Facilitate transfer of skills and knowledge to appropriate SMOH staff through mentoring and on-the-job training.
Inspect identified warehouses for use in warehousing commodities especially when such is required.
Monitoring and planning warehouse requirement for in-bound shipments.
Perform other duties as assigned.
SKILLS/KNOWLEDGE REQUIRED
Applicants for this position should possess the following minimum qualifications:
First degree or its equivalent in Social Sciences, Public health, Management and any other related discipline,
1-2 years’ experience in supply chain operations (warehousing and distribution) of health commodities
Ability to monitor, supervise and provide support to 3PLs on warehousing and distribution of health commodities.
Strong analytical and problem solving skills,
Able to work as part of a team, self-motivated and self-managing.
Above average IT skills; knowledge of Microsoft Office software (Word, Excel, PowerPoint) and inventory management software (m-Supply, e-Stock Card etc.)
LOGISTICS ADVISOR – STRATEGY AND DEMAND PLANNING
KEY RESPONSIBILITIES
Support Federal Ministry of Health, implementing partners and other stakeholders to agree on assumptions that will support forecast and supply plan for health commodities.
Quarterly update of national supply plans for health commodities to inform procurement decisions by the donors, funding projections by the project and estimate of funding gaps required to inform continuously availability of products for health service delivery based on currently availableinformation.
Work with the appropriate stakeholders (NMEP, USAID, other Ps, State RBM program etc.) to determine the quantity of long lasting insecticidal nets (LLINs) required for routine LLINs distribution and LLIN campaigns
Support the microplanning activities for LLINs campaigns and provide full scale support for the implementation of the actual campaign activities in identified States.
Development/update review appropriate documents required by home office to support procurement e.g. PPMR, CPIR, TOR etc. and liaise with appropriate units for commodity procurement.
Work with JSl Nigeria Procurement unit to manage clients expectations, needs and to monitor commodities supply plan.
Monitor procurement of commodities, and routinely review last mile delivery requirements vis-a-vis available stock and expected shipments to inform shipment rescheduling as may be indicated.
Coordinate routine resupplies of health commodities to partners to ensure uninterrupted supply of health commodities for program activities.
Monitor stock of health commodities in various warehouses in the country for prompt supply plan update.
Procurement planning and coordination of virtual stock management across all the warehouses.
Coordinate timely submission of bi-monthly stock status report update based on the available logistics data in collaboration with M&E Field Program Management and Supply Chain Operations teams.
Provide technical support to the State Logistics Management Coordinating Units (LMCU) on development of Quarterly Stock Status Report and other supply chain reports that will guide decision making by senior government functionaries.
Update and submit quarterly commodities financial forecast to SCMS Nigeria management to support Global SCMS procurement decisions.
Provide technical support to PSM TWGs on supply chain activities to ensure continuous availability of needed health products.
Support capacity building activities on commodity forecasting and supply planning for Government of Nigeria counterparts and implementing partners.
Work with other advisors and short-term technical assistance (STTA) providers to provide required TA for activities and also facilitate transfer of skills to appropriate staff.
Contribute to identifying best practices and success stories for JSI Nigeria’s periodic logistics bulletin, national and international conferences.
Any other duties assigned.
SKILLS/KNOWLEDGE REQUIRED
Applicants for this position should possess the following minimum qualifications:
A Bachelor Degree in Pharmacy, Public Health, Medical Lab science, Logistics Management, Business Administration or equivalent.
Three to five years of professional experience in health programs, preferably in an international health care supply chain management environment.
Specific experience in HIV/AIDS, TB, FP, MNCH or Malaria programs strongly desired.
Demonstrated ability to monitor, supervise, and train in health supply chain programs.
Strong analytical and problem solving skills,
Excellent technical writing and oral presentation skills highly desired.
A proven ability to work as part of a team and to be self-managing.
Good Knowledge of Microsoft Office, including Word, Excel, ‘and PowerPoint is required.
Demonstrated ability to use forecasting and supply planning software (e.g Quantimed and Pipeline) is highly desired.
Ability and willingness to travel in the field.
TO APPLY
Interested and qualified candidates should send their resume and cover letter stating their suitability for the position as a document while indicating the position being applied as the subject of their email to ng-recruitment@ng.jsi.com
Applications without a cover letter stating suitability, will be rejected.
Only shortlisted candidates will be contacted.
DUE DATE: 23 February, 2016
Jobs at John Snow Inc, Wednesday 10, February 2016
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