United Nations Children’s Fund Recruitment (5 Positions)

The United Nations Children’s Fund (UNICEF) – For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

We are recruiting to fill the position below:

Job Title: Administrative Assistant – GS5
Job Number: 497943
Location: Bauchi
Work Type: Fixed Term Staff

Key End-Results Organizational Context

• Administrative, executive assistance and secretarial support services provided to the head of the field office to facilitate smooth running of the Office and effective processing of information and data.


• Professional image projected through in-person and other official interaction. Discretion exercised with confidential information and complex sensitive subject matter.


• Knowledgeable delivery of quality services contributing to achievement of work objectives.


• Well managed and effective office operations, systems and procedures facilitates team work and the work of the office.


• Proper records well maintained in the field office

Key Accountabilities and Duties & Tasks
Within the delegated authority and the given organizational set-up, the incumbent may be accountable for all or assigned areas of the following major duties and end results.

1.) Administrative, executive assistance and secretarial support services to the head of the field office to facilitate smooth running of the Office and effective processing of information and data:

• Assists to manage the immediate office operations with respect to communications, meetings and work flow; organize matters and sort out complex subjects, and contacts, for special treatment as well as priority issues that need to be brought to the attention of head of office.


• Assist in establishing internal tracking systems and procedures for correspondence and documents; monitor work progress and cases of priority and concern to the head of office.


• Arranges appointments and maintains supervisor’s calendar, receiving high ranking visitors, places and screens telephone calls and answers enquiries; Organizes high-level meetings including taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of minutes of meetings. Distribute meeting reports and information and ensure follows-up on required actions.


• Assist the supervisor to organizes and facilitates the administrative work of the office including establishing internal procedures and tracking systems for correspondence and documents: receives screens and registers correspondence and documents.


• Administrative assistance and secretarial support services to the head of field office to facilitate smooth running of the Office and effective processing of information, data and custody of documents.

2.) Professional image projected through in-person and official interaction. Discretion exercised with confidential information and complex sensitive subject matter:

• Keeps abreast of activities of importance, latest policies, procedures and organizational changes affecting the team.


• Establishes and maintains a records management system containing reference materials and confidential records as required.


• Prepares briefing materials for supervisor concerning official trips or special meetings; drafts responses to written inquiries on a variety of routine and non-routing questions

3.) Effective preparation and knowledgeable delivery of correspondence/communications, documentation and reports contributing to achievement of work objectives:

• Assists supervisor in making transport arrangements for field mission visits for staff as per monthly travel plan and arrange for timely airport pick up and drop in respect of travelers including MOPOL transport arrangements where required. Ensure provision of MOSS compliant vehicles for protocol services.


• Contribute as required by supervisor/Administrative Assistant GS6 to linkage with Administration Unit at Abuja to make flight bookings and ensure timely issuance of flight tickets for staff members on mission. Review ticket invoices against bookings made to ensure accuracy before processing payment


• Support the Supervisor as assigned with issues regarding hotel reservation to meet office and partners’ needs, works closely with team colleagues and provides support in achievement of work priorities and objectives.


• Contribute to establishment of follow-up system of actions taken and reports to the supervisor.

4.) Well managed and effective office operations, systems and procedures that facilitate team work and the work of the office:

• Verifies that the work is done in accordance with corporate standards and within established deadlines; monitors work progress and cases of priority and concern to the supervisor.


• Works closely with team colleagues and provides support in achievement of work priorities and objectives.


• Undertakes any other duties assigned by the supervisor.

5.) Proper records and documents well maintained in the field office:

• Maintains records and confidential documents in the field office.


• Maintain auditable filing system of all the financial documents ensuring that they are filed sequentially, month by month and are duly organized in clearly labelled subject files.


• Operations of delivery of administrative support services on travel & missions are timely and effectively provided.

Position Grade Factors

• The post will cover a variety of tasks linked to a specific work plan. While detailed instructions will be given to the incumbent, the variety of work require the incumbent to check own work and to take initiative in identifying potentially problematic situations and discussing with supervisor.


• Key work relationships are within and outside the organization.

Inside the Organization:

• Range of contacts at all levels in UNICEF Nigeria, with regard to organising own work, follow-up matters, meeting arrangements, dissemination of information and sharing.

Outside the Organization:

• Senior managers from external organizations and agencies – for the purpose of meeting arrangements, exchange of information, and requests for materials.

Independence:

• The post works with some level of independence within specified guidelines and is proactive in accomplishing tasks amid deadlines in line with workplan agreed with supervisors..


• Familiar with organizational systems and structure, and is motivated in gauging appropriate course of action with due consultation with head of office.

Qualifications and Competencies
Education:

• Completion of Secondary School Education preferable High School Diploma, and business courses or other relevant disciplines.

Work Experience:

• Five (5) years of experience in general office and administrative support or secretarial duties.


• Ability to organise meetings and events


• IT Skills – Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.

Language Proficiency:

• Fluency in English. Knowledge of another UN language and local working language of the duty station, an asset.

 Competency Profile
i.) Core Values (Required):

• Commitment


• Diversity and Inclusion


• Integrity

ii.) Core Competencies (Required)

• Communication [ II ]


• Working with People [ II ]


• Drive for Results [ II ]

iii.) Functional Competencies (Required):

• Learning and Resarching [ I]


• Planning and Organizing [ II

iv.) Following Instructions and Procedures:

• Analyzing  [ II]


• Technical Knowledge[1]

Application Deadline: 1st August, 2016.

 

Job Title: Programme Assistant – GS-6
Job Number: 497941
Location: Ondo, Nigeria
Work Type : Fixed Term Staff

Key Functions, Accountabilities and related Duties/Tasks
Summary of Key Functions/Accountabilities:

• Support to programme development, planning and execution.


• Support to monitoring and reporting of programme results


• Support in resource mobilization


• Support in knowledge management and capacity building

Support to programme development, planning and execution:

• Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.


• Drafts project documents, work plans, budgets, proposals on implementation arrangements


• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary. Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.

Support to monitoring and reporting of programme results:

• Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.


• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

Support in resource mobilization:

• Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential)


• Researches, analyzes, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.


• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

Support in Knowledge Management and capacity building:

• Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building


• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.

Impact of Results

• The efficiency and effectiveness of the support provided by the programme assistant to the development, implementation and monitoring of programs/projects facilitates the delivery of concrete and sustainable results for the respective section, which in turn enhances the offices and UNICEF’s capacity in helping the most vulnerable women and children.

Competencies and Level of Proficiency Required – (based on UNICEF Professional Competency Profiles)
Core Values:

• Commitment


• Diversity and inclusion


• Integrity

Core Competencies:

• Communication (II)


• Working with people (II)


• Drive for results (II)

Functional Competencies:

• Analyzing (II)


• Applying technical expertise (II)


• Planning and organizing (II)


• Following Instructions and Procedures (II)

Recruitment Qualifications

• Education: Completion of Secondary education, preferably supplemented by technical or university courses related to the work of the organization


• Experience: A minimum of 6 years of progressively responsible administrative or clerical work experience is required.


• Language Requirements: Fluency in English and in the local language of the duty station required.

Application Deadline: 1st August, 2016.

 

Job Title: Administrative Assistant – GS5
Job Number: 497948
Location: Ondo
Work Type : Fixed Term Staff

Key End-Results Organizational Context

• Administrative, executive assistance and secretarial support services provided to the head of the field office to facilitate smooth running of the Office and effective processing of information and data.


• Professional image projected through in-person and other official interaction. Discretion exercised with confidential information and complex sensitive subject matter.


• Knowledgeable delivery of quality services contributing to achievement of work objectives.


• Well managed and effective office operations, systems and procedures facilitates team work and the work of the office.


• Proper records well maintained in the field office

Key Accountabilities and Duties & Tasks
Within the delegated authority and the given organizational set-up, the incumbent may be accountable for all or assigned areas of the following major duties and end results.

1.) Administrative, executive assistance and secretarial support services to the head of the field office to facilitate smooth running of the Office and effective processing of information and data:

• Assists to manage the immediate office operations with respect to communications, meetings and work flow; organize matters and sort out complex subjects, and contacts, for special treatment as well as priority issues that need to be brought to the attention of head of office.


• Assist in establishing internal tracking systems and procedures for correspondence and documents; monitor work progress and cases of priority and concern to the head of office.


• Arranges appointments and maintains supervisor’s calendar, receiving high ranking visitors, places and screens telephone calls and answers enquiries; Organizes high-level meetings including taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of minutes of meetings. Distribute meeting reports and information and ensure follows-up on required actions.


• Assist the supervisor to organizes and facilitates the administrative work of the office including establishing internal procedures and tracking systems for correspondence and documents: receives screens and registers correspondence and documents.


• Administrative assistance and secretarial support services to the head of field office to facilitate smooth running of the Office and effective processing of information, data and custody of documents.

2.) Professional image projected through in-person and official interaction. Discretion exercised with confidential information and complex sensitive subject matter:

• Keeps abreast of activities of importance, latest policies, procedures and organizational changes affecting the team.


• Establishes and maintains a records management system containing reference materials and confidential records as required.


• Prepares briefing materials for supervisor concerning official trips or special meetings; drafts responses to written inquiries on a variety of routine and non-routing questions

3.) Effective preparation and knowledgeable delivery of correspondence/communications, documentation and reports contributing to achievement of work objectives:

• Assists supervisor in making transport arrangements for field mission visits for staff as per monthly travel plan and arrange for timely airport pick up and drop in respect of travelers including MOPOL transport arrangements where required. Ensure provision of MOSS compliant vehicles for protocol services.


• Contribute as required by supervisor/Administrative Assistant GS6 to linkage with Administration Unit at Abuja to make flight bookings and ensure timely issuance of flight tickets for staff members on mission. Review ticket invoices against bookings made to ensure accuracy before processing payment


• Support the Supervisor as assigned with issues regarding hotel reservation to meet office and partners’ needs, works closely with team colleagues and provides support in achievement of work priorities and objectives.


• Contribute to establishment of follow-up system of actions taken and reports to the supervisor.

4.) Well managed and effective office operations, systems and procedures that facilitate team work and the work of the office:

• Verifies that the work is done in accordance with corporate standards and within established deadlines; monitors work progress and cases of priority and concern to the supervisor.


• Works closely with team colleagues and provides support in achievement of work priorities and objectives.


• Undertakes any other duties assigned by the supervisor.

5.) Proper records and documents well maintained in the field office:

• Maintains records and confidential documents in the field office.


• Maintain auditable filing system of all the financial documents ensuring that they are filed sequentially, month by month and are duly organized in clearly labelled subject files.


• Operations of delivery of administrative support services on travel & missions are timely and effectively provided.

Position Grade Factors

• The post will cover a variety of tasks linked to a specific work plan. While detailed instructions will be given to the incumbent, the variety of work require the incumbent to check own work and to take initiative in identifying potentially problematic situations and discussing with supervisor.


• Key work relationships are within and outside the organization.

Inside the Organization:

• Range of contacts at all levels in UNICEF Nigeria, with regard to organising own work, follow-up matters, meeting arrangements, dissemination of information and sharing.

Outside the Organization:

• Senior managers from external organizations and agencies – for the purpose of meeting arrangements, exchange of information, and requests for materials.

Independence:

• The post works with some level of independence within specified guidelines and is proactive in accomplishing tasks amid deadlines in line with workplan agreed with supervisors..


• Familiar with organizational systems and structure, and is motivated in gauging appropriate course of action with due consultation with head of office.

Qualifications and Competencies
Education:

• Completion of Secondary School Education preferable High School Diploma, and business courses or other relevant disciplines

Work Experience:

• Five (5) years of experience in general office and administrative support or secretarial duties. Ability to organise meetings and events


• IT Skills – Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.

Language Proficiency:

• Fluency in English. Knowledge of another UN language and local working language of the duty station, an asset.

 Competency Profile
i.) Core Values (Required):

• Commitment


• Diversity and Inclusion


• Integrity

ii.) Core Competencies (Required)

• Communication [ II ]


• Working with People [ II ]


• Drive for Results [ II ]

iii.) Functional Competencies (Required):

• Learning and Resarching [ I]


• Planning and Organizing [ II

iv.) Following Instructions and Procedures:

• Analyzing  [ II]


• Technical Knowledge[1]

Application Deadline: 1st August, 2016.

 

Job Title: Graphic Artist
Job Number: 497951
Location: Abuja, Nigeria
Level: GS6
Work Type : Fixed Term Staff

Key Functions, Accountabilities and Related Duties/Tasks
Summary of key functions/accountabilities:

• Support to programme development, planning and execution.


• Development, Maintenance and Upgrading of Image Data Bank


• Branding of IEC materials

Support to programme development, planning and execution:

• Researches, analyzes, verifies, synthesizes and compiles design and graphics concepts from a variety of sources on subject matters relevant to the work of Programme sections for the production of Communication material


• Drafts designs, graphics and technical specifications for project documents, publications, reports and presentations.


• Participates in field testing of communication materials


• Prepare IEC materials to camera-ready status, liaise with selected printers for adherence to required specifications; review dummy and draft printed matter of: Training Manuals, Brochures, posters, Flyers and FAQ, Handbills, Charts, Billboards, Handbooks and Folders as requested by Programme Sections and the Office.


• Visits printing houses to inspect, review and recommend on the use of various photographic and visual materials, the qualitative aspect of production for quality control.

Development, Maintenance and Upgrading of Image Data Bank:

• Scans, collates and uploads both analog and digital images into data bank regularly for NCO and field offices. Designs photo guidelines with sections


• Catalogues and organises images appropriately to promote programme thrusts.


• Advises on the need and use of various photographic materials for Health, WASH, Nutrition, Education, C4D, Child Protection, HIV/AIDS, Polio sections and Media External Relations.

Branding of IEC materials:

• Ensures strict adherence to UNICEF publication style in material production, campaigns and exhibitions for visual consistency


• Facilitates branding and production of Pop-Up Displays, Banners, T shirts, Folders, CD label and Reports for Education, WASH; Child Protection, Health, Nutrition, Polio, HIV and AIDS, Communication for Development, Advocacy and External Relations Programmes, as well as by PM&E, Supply and Human Resources to project the UNICEF image and reputation.


• Assists supervisor as required to facilitate hiring and supervision of temporary artists, cartoonists and illustrators for temporary support services when needed

Impact of Results:

• The efficiency and effectiveness of the support provided by the Graphic Artist to the development, implementation and monitoring of programs/projects facilitates the delivery of concrete and sustainable results for the respective section, which in turn enhances the offices and UNICEF’s capacity in helping the most vulnerable women and children.

Competencies and level of proficiency required
Core Values:

• Commitment


• Diversity and inclusion


• Integrity

Core Competencies:

• Communication (II)


• Working with people (II)


• Drive for results (II)

Functional Competencies:

• Analyzing (II)


• Applying technical expertise (II)


• Planning and organizing (II)


• Following Instructions and Procedures (II)

Recruitment Qualifications

• Education: Higher National Diploma (HND) or first degree in Graphic Arts and Design or related technical qualifications.


• Experience: At least 5 years progressive professional work experience in graphic Arts and Design

Technical Competent/skills:

• Ability to express clearly and concisely ideas and concepts in written and oral forms


• Demonstrable creativity and experience in translating messages into Graphics


• Advanced Computer skills in various office applications (including PageMaker Corel Draw, Photoshop, Paint Shop,) and internet navigation skills.

Language Requirements:

• Fluency in English. Knowledge of another UN language and basic knowledge of Nigerian local languages, an asset.

Application Deadline: 1st August, 2016.

 

Job Title: WASH Specialist, P-3
Job Number: 497890
Location: Port Harcourt, Rivers
Work Type: Fixed Term Staff

Purpose of the Position

• Accountable for formulation, design, planning, implementing, monitoring and evaluation of WASH programme to ensure overall efficiency and effectiveness of the programme management, delivery and accomplishment of programme goals and objectives.

Key Expected Results

• Timely sectoral analysis, input, support and collaboration to the Situation Analysis and its periodic update made for effective programme planning, development and management, including emergency preparedness and response.


• Knowledge management effectively promoted through drafting/finalizing key WASH sectoral programme documents and reports, sharing good practice, lessons learned, and knowledge/information exchange.


• Quality of rights-based WASH programmes effectively promoted, and coherence, synergy and value added to programme management process through results-based management and strategies.


• Sectoral work plan and activities formulated, implemented and monitored, ensuring alignment with the defined programme strategies and approaches. Programme monitored with special attention to gender/sex disaggregation of relevant indicators.


• Programme delivery, evaluation and reporting carried out efficiently, rigorously and transparently in compliance with the established guidelines and procedures.


• UNICEF’s global goals effectively promoted through advocacy and policy dialogue in the WASH sector.


• Proper and timely UNICEF and Government accountability ensured regarding supply, non-supply and emergency assistance as well as disbursement of programme funds for the WASH sector.


• Effective communication and networking achieved through partnership and collaboration including support to the IASC WASH Cluster.

Accountabilities and Duties & Tasks
Programme/project Planning, Development and Management:

• Enhance effective programme, sectoral or inter-sectoral, planning, development and management by leading, guiding, coordinating and supporting the timely completion of the Situational Analysis and its periodic update through accurate and complete monitoring and analysis, and the timely preparation or finalization of sectoral input.


• Ensure inclusion and delivery on sectoral leadership responsibilities including leadership and facilitation of the IASC WASH Cluster.

Knowledge Management:

• Promote knowledge management by exchange of knowledge, information, situation analysis, experience or lessons learned; promote knowledge sharing and technical input or recommendations on major programme directions and on introduction of new initiatives in the country.

Rights-Based Programme with Results-Based Approach:

• Promote the quality of rights-based WASH programme and programmes through participation in the formulation of programme/project goals, strategies and approaches. Bring coherence, synergy and added value to programme management processes using a results-based management approach to planning and design, implementation, monitoring and evaluation.

Sectoral Work Plan Development, Implementation, and Monitoring:

• Takes primary responsibility for the development of the sectoral work plan and technical decisions as well as for project management, implementation and monitoring of assigned project/sectoral activity, in compliance with the defined project strategies and approaches.


• Support maintenance of information system for monitoring gender/sex disaggregated data.

Programme Management, Delivery, Evaluation and Reporting:

• Ensure programme efficiency and delivery through a rigorous and transparent approach to evaluation. Participation in major evaluation exercises, programme reviews and annual sector review meetings with government counterparts.


• Ensure the preparation of annual WASH sector status reports.


• Ensure adequate and transparent evaluation of emergency preparedness and response.

Promotion of UNICEF’s Global Goals:

• Promote the organization goals of UNICEF through advocacy and policy dialogue through active engagement in communication, networking and participation at every opportunity inside and outside UNICEF, leveraging the strength of UNICEF mission, goals and programmes, and reference to the WASH strategy.

UNICEF and Government Accountability:

• Coordinates with Operations and Supply staff on supply and non-supply assistance activities ensuring proper and timely UNICEF and Government accountability. Certifies disbursements of funds, monitors and submits financial status reports to management in compliance with the regulations and guidelines.


• Advocate for due attention and support to be given to environmental and sustainable development issues (pertaining to WASH) in all sectors and line Ministries.


• Ensure adequate attention is given to Disaster Risk Management, including emergency preparedness and response

Communication, Collaboration, Networking and Partnership:

• Collaborate with Communication and Programme Communication groups to ensure development of effective communication materials and strategies to support advocacy, social mobilization and emergency efforts.


• Overall coordination with WASH colleagues, Regional Advisers and HQ Officers. Collaborate with other Project, Programme and Emergency Officers to ensure the integration of the project/sectoral programme with other sectors.


• Collaborate with the Operations and Supply Sections and Government authorities to establish and maintain sound internal controls supportive of WASH programme or sectoral planning and implementation, to coordinate financial and supply management requirements as well as to ensure accountability.


• Interact with Government and other partners, NGOs, UN and bilateral agencies in the different stages of WASH programme/project implementation to follow up on agreements and recommendations. Provide technical support and guidance on appropriate technical, financial and institutional capacity building measures to achieve WASH programme goals, including humanitarian response.

Qualifications of Successful Candidate
Education:

• Advanced university degree in one of the disciplines relevant to the following areas: Public Health, Civil Engineering, Mechanical Engineering, Geology, Hydrology, Sanitation Engineering, or a field relevant to international WASH related development assistance.


• Additional training in Health Education or Communication for Development (Programme Communication), an asset.


• First university degree with additional two-years of relevant work experience is acceptable in lieu of an advanced university degree.

Work Experience:

• Five years of progressively responsible professional work experience in the UN or other international development organization, national government or the private sector. Field work experience.


• Background/familiarity with Emergency (preparedness and response) and the IASC Cluster approach.

Language

• Fluency in English and another UN language (for IP)


• Fluency in English and local working language of the duty station (for NO).

Competencies of Successful Candidate
Core Values:

• Commitment


• Diversity and Inclusion


• Integrity

Core Competencies:

• Communication [ II ]


• Working with People [ II ]


• Drive for Results [ II ]

Functional Competencies:

• Leading and Supervising [ I ]


• Formulating Strategies and Concepts   [ II ]


• Analyzing   [ III ]


• Relating and Networking   [ II ]


• Deciding and Initiating Action   [ II ]


• Applying Technical Expertise [ III ]

Application Deadline: 28th July, 2016.

How To Apply
Interested and qualified candidates should:

United Nations Children’s Fund Recruitment (5 Positions)