Lagos Business School is committed to creating and transmitting management and business knowledge based on a Christian conception of the human person and of economic activity relevant to Nigeria and Africa at large. We strive to be a world class business school which will have a significant impact on the practice of management.
PROTOCOL & LOGISTIC OFFICER
Department: Human Resources
Business Unit: Pan-Atlantic University/Lagos Business School
Reports To:Head, Human Resources
Directly Supervises: Drivers
Position Type: Regular/Permanent/Full Time
PURPOSE OF POSITION:
To manage administrative and support services for the smooth running of the office.
To provide excellent logistics and protocol services for the School.
Ensure that resources are efficiently optimized and administrative operational cost reduced
ESSENTIAL DUTIES/KEY JOB ROLES AND RESPONSIBILITIES
These include but not limited to the following:
Develop and manage effective system for transport and logistics in the School. Ensure efficient use of drivers and pool vehicles. Responsible for arranging airport pick-ups.
Develop and manage relationship with service providers to ensure uninterrupted services delivery and value for money (e.g. Courier agencies; Car service and rental stations, etc).
Responsible for the supervision of drivers and any other staff that may be assigned to the unit.
Develop and implement proposals for service improvement. Track car millage and motoring costs.
Develop and implement approved budget for the services. Monitor budget spending and provide reports.
Responsible for ensuring all the school’s vehicles are in good working condition.
Monitor the activities of the mailing unit to ensure full compliance with procedures and processes.
Provide liaison for processing of visas and travelling documents for staff on official trips.
Responsible for the processing of flight tickets in line with policy.
Responsible for processing payments and follow-up with Accounts on all payments
Assist with HR administration – filling, database management, temporary staff letters, letters of introduction and HR score card report.
Any other relevant duty that will be assigned by the line manager from time to time.
KEY PERFORMANCE INDICATORS
Efficiency in service provided.
Reduced cost/value for money for services.
Ratings of Business Process Audit
Feedback from customers
New initiatives introduced for service improvement
SKILLS REQUIREMENTS
Communication skills
Interpersonal skills
Organizing and planning skills
Team leadership
Flexibility to work schedule
Proficiency in the use of computer
Knowledge of business process review
Customer services skills
Negotiation skills
QUALIFICATIONS
At least a university degree or its equivalent in any field
Professional Qualification
NIL
EXPERIENCE
Minimum of five years of work experience in a similar position or in an administrative position. Experience in managing service providers and travel desk will be an advantage.
SALARY GRADE
Administrative
Personal Assistant To The Dean
Department: Dean’s Office
Business Unit: Pan-Atlantic University/Lagos Business School
Reports To:Dean
Position Type: Regular/Permanent/Full Time
Directly Supervises: NIL.
PURPOSE OF POSITION:
To provide executive assistance and administrative support to the office of the Dean, to enable him/her work effectively.
ESSENTIAL DUTIES/KEY JOB ROLES AND RESPONSIBILITIES
These include but not limited to the following:
Provide secretarial and administrative tasks. Handle correspondence on behalf of the Dean
Manage the school’s monthly breakfast club meetings while ensuring adequate administrative and secretarial support.
Manage executive diaries and appointments.
Provide protocol and travel arrangements for the Dean.
Meet and receive visitors on behalf of the Dean at all levels
Take notes, minutes, dictations and summaries for meetings
Conduct background research and present findings
Provide effective liaison between the Dean’s office and clients and other relevant organizations
Manage information and data including filling and records tracking
Maintain database of contacts and be innovative in the use of contact information.
Manage adhoc and specific projects as assigned by the Dean.
KEY PERFORMANCE INDICATORS
Feedback from internal and external Customers
Reliability and accessibility to information provided to the Dean.
Excellent prioritizing of the executive’s daily activities
Accuracy in information to Breakfast Club contacts
Efficient management of Dean’s travel plans
REQUIRED COMPETENCIES
Working knowledge of calendar management on Google or Microsoft outlook
Working knowledge of the MS Office Suite.
Planning skills and initiative
Good interpersonal skills and customer service skills
Personal effectiveness and time management skills
Excellent oral and written communication skills
High integrity, reliability and confidentiality
General office management
Secretarial skills
Public Relations skills
QUALIFICATIONS
Good first degree / HND in a related discipline
EXPERIENCE
At least 3 years in PA/Administrative position
SALARY GRADE
Administrative
TO APPLY
Applicants are to forward their CVs to careers@lbs.edu.ng
DUE DATE: 25 January, 2018
Job Openings at Lagos Business School, Tuesday 23, January 2018
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