HealthPlus Limited is Nigeria’s 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed – CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.
As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done!
EXECUTIVE ASSISTANT TO THE CEO
KEY ELEMENTS OF THE ROLE
Report to the CEO
Pro-active planning and management of the CEO’s time and diary appointments to enable the CEO focus on delivering strategic objectives and business goals
Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate
Ensure that decisions and work is appropriately delegated in the absence of the CEO
Review and attend to correspondence (all forms) and communicate on behalf of the CEO
Complete administrative and project related work delegated from the CEO
Represent the CEO in a professional manner to internal and external clients
Organize all travel logistics for the CEO as required
Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs
Ensure appropriate venue and equipment booking for events including refreshments where appropriate
Liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business
Set up and maintain annul calendar of meetings and events across the business
Ensure the CEO is well prepared and has relevant documentation for meetings
Prepare and distribute agendas, pre-reading papers and rooms for meetings
Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
Manage the practical and administrative requirements for organizational events as required
DESIRED SKILLS & EXPERIENCE
A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
ACCOUNT OFFICER
KEY ELEMENTS OF THE ROLE
Report to the Financial Accountant
Keep records that conform with tax laws and provide financial data for the management
Prepare income tax and other government reports
Prepare the monthly profit & loss account and balance sheet
Periodically prepare the schedule of creditors and debtors
Prepare daily bank lodgements and bank balances schedule
DESIRED SKILLS & EXPERIENCE
A good degree from a reputable university
Minimum of 2 years cumulative experience in accounts or similar job function
Membership of ACCA/ICAN is an advantage
Must possess strong analytical skills
Good working knowledge of Microsoft Office skills like Word, Outlook, and Excel.
Experience with Accounting Software Packages is an advantage
ADMINISTRATIVE MANAGER
Report to the Head, Facilities and Administrative Services
KEY ELEMENTS OF THE ROLE
Assets/Office Equipment Management:
Ensure all office equipment, machines and tools are in good conditions at all times
Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systemse.g Air Conditioning Systems, Generators, Photocopying machines etc
Oversee the sourcing and purchase of office equipment from accredited vendors
In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment.
Office Building/Premises Maintenance:
Monitor the facility to ensure that it remains safe, secure, and well-maintained.
Ensure the office and the premises including the garden, lawn, lobby are clean, tidy and in a conducive atmosphere.
Ensure prompt disposal of all waste (Sewage, Septic, Drainage etc) in all locations
Liaise with facilities department to ensure all faults including electrical, carpentry, civil works and plumbing system in the office are worked on and resolved accordingly
Manage relationship with janitorial service providers to ensure the offices and branches remain in minty condition
Handle property related issues (Free Hold and Lease Hold) and manage relationship with all Landlords/Estate Managers and renew tenancies as and when due
Liaise with relevant government bodies to facilitate prompt processing of property related issues (Certificate of Occupancy, Land Use, local government fees etc)
In conjunction with facilities department ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
Fleet Management:
Oversee the sourcing, purchase, leasing, allocation and maintenance of vehicles in the Company
Ensure all required registration documents are intact and are available when demanded
Ensure vehicles documents are valid at all times and renewals must be done a month to expiration of any statutory document
Manage, coach, counsel and motivate drivers and dispatch riders to ensure they are punctual and available for work at all times
Source for accredited auto-mechanics for the servicing and repairs of Company’s vehicles
Create a comprehensive database of all vehicles to keep a track on their locations and conditions
Ensure vehicles and drivers are available to staff who need to embark on official assignment
Control the maintenance and repairs of vehicles in order to reduce operating cost on vehicles
Devise a cost effective means of purchase of fuel in all company vehicles with the aim of guiding against waste and fraud
Advise Management on replacement and disposal of damaged and old vehicles.
Insurance Management:
Identify and work towards eliminating all risks that people are disposed to at work
Advise Managements on ways to insure all identified risks
Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled
Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims.
Vendor Management:
Source for vendors/service providers for all supplies and services
Maintain a comprehensive database of vendors to enable swift sourcing of service providers data
Ensure only registered and accredited vendors in their areas of expertise are sourced and contracted
Facilitate the prompt supply of water, diesel, fuel in etc
Ensure the Company comply with all statutory requirements by ensuring all utility bills (Electricity, Telephone, Waste etc) are settled to avoid disruption of work
Ensure prompt settlements of all local and state governments rates, fees, permits including payment for Adverts, Signages, Tenement etc.
Inventory Management:
Plan, administer and control budgets for contracts, equipment and supplies.
Oversee the purchase, storing and distribution of office supplies and equipment.
Maintain a comprehensive database of all store items, office equipment, assets etc.
Plan to avoid going out of stock by ensuring stocks are replenished at reorder level.
DESIRED SKILLS & EXPERIENCE
Bachelor’s Degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 8 years minimum experience in a structured organization, 5 years of which must be in a managerial capacity
Membership of a recognized professional body is an added advantage
Leadership & managerial skills
Negotiation and persuasion skills
Excellent interpersonal and people skills
Planning & organizational Skill
Ability to manage time and prioritize tasks
Good problem solving and decision making skills
Excellent verbal and written communication skills
High standard of attention to detail
Expert Microsoft Office skills like Word, Outlook, and Excel.
TO APPLY
Interested and qualified candidates should send a one page summary of their most significant achievements for the last 5 years with their application letter, a detailed CV and relevant copies of credentials to humanresources@healthplus.com.ng
Or
The Human Resources,
Health Plus Limited,
11b Victoria Arobieke Street,
Off Admiralty Way,
Lekki Phase 1,
Lagos State.
DUE DATE: 17 March, 2016
Jobs at HealthPlus Limited, Friday 4, March 2016
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